Minutes:
The Committee considered the following applications for the use of the City Hall and the provision of hospitality which had been received up to 13th November, 2018:
NAME OF ORGANISATION |
FUNCTION DATE |
FUNCTION DESCRIPTION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
2019 EVENTS |
||||||
Refugees Welcome Northern Ireland |
29th January 2019 |
Refugees Welcome N. Ireland Launch – Panel discussion as part of a launch event.
Numbers attending – 100
|
B, C & D |
No (Community) |
Yes – Tea, Coffee and Biscuits |
Recommend to approve, No charge, Tea and Coffee Reception |
4 Corners Festival |
5th, 7th or 8th February 2019 |
Four Corners Festival Dinner – Cross community annual event, this year to celebrate organ donationwith both recipients and donors invited.
Numbers attending – 80
|
D |
No (Community) |
Yes, Wine Reception |
Recommend to approve, No Charge, Wine Reception |
British Council Northern Ireland |
7th February 2019 |
*Mock Council for the European Union – Schools event to encourage debating skills and participation in democracy now in 14th year.
Numbers attending – 130
*Request for use of Council Chamber and Function room |
B & D |
No (Charity) |
No |
Recommend to approve, No charge, No hospitality
Recommend to approve use of Council Chamber and function rooms
|
Chinese Welfare Association Northern Ireland |
10th Feb 2019 |
Chinese New Year in the City – Most important festivity in the local Chinese community’s calendar marked at City Hall with an inclusive celebration event.
Numbers attending – 350-500 approx.
|
C & D |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Recommend to approve, No charge, Tea and Coffee Reception |
Department for the Economy |
13th February 2019 |
EU Network Dinner – Dinner linked to EU Network meeting taking place in Belfast over 3 days.
Numbers attending – 90
|
A & B |
Yes - £300 |
No |
Recommend to approve, Room charge, No hospitality
|
Energia on behalf on GENCOMM |
12th March 2019 |
GENCOMMInterreg Project Hydrogen Powered Bus Launch – Launch event as part of 3 day conference to mark Hydrogen powered buses launching in Belfast.
Numbers attending – 200
|
A & C |
Yes £115 |
No |
Recommend to approve, Room charge, No hospitality |
Fáilte Feirste Thiar |
20th April 2019 |
Celebrating Labour – Dinner and celebration event to mark the official opening of the James Connolly Visitor Centre* in West Belfast.
*part funded by Belfast City Council
Numbers attending – 300
|
A, B, C & D |
No (Community) |
Yes, Wine Reception |
Recommend to approve, No Charge, Wine Reception |
NI Chamber of Commerce and Industry |
28th June 2019 |
Presidents Annual Lunch 2019 – Annual networking lunch for NI business leaders.
Numbers attending – 400
|
B |
Yes £300 |
No |
Recommend to approve, Room charge, No hospitality |
Ardmonagh Family Centre |
2nd August 2019 |
Good Morning West Belfast Celebration – Lunch and entertainment in form of tea dance as part of 25th Anniversary celebrations.
Numbers attending 250-300
|
C&D |
No (Charity) |
Yes, Tea, Coffee, Biscuit Reception |
Recommend to approve, No Charge, Tea, Coffee, Biscuit Reception |
Belfast Harbour |
17th October 2019 |
British Port’s Association Conference Closing Gala Dinner - Dinner with speeches and entertainment to end conference
Numbers attending – 250
|
A&B |
No
(linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Recommend to approve, No Charge, Wine Reception |
2020 EVENTS |
||||||
British Paediatric Neurology Association |
29th January 2020 |
British Paediatric Neurology Association Drinks Reception – Welcome event for 3-day scientific conference at Assembly Buildings.
Numbers attending – 300
|
A & B |
No (Charity) |
Yes, Wine Reception
(linked to Visit Belfast) |
Recommend to approve, No Charge, Wine Reception |
St Dominic’s Grammar School Past Pupils Union |
8th May 2020 |
150th Anniversary of St Dominic’s Grammar School for Girls – Dinner to celebrate 150th anniversary of school.
Numbers attending – 100 - 150 |
C |
No
|
Yes, Wine Reception |
Recommend to approve, No Charge, Wine Reception |
Odyssey International on behalf of Lennox Heating & Cooling System |
16th Sept 2020 |
Welcome to Ireland Dinner Lennox Heating & Cooling Systems – Dinner and entertainment for incentive dinner and showcase of Northern Ireland.
Numbers attending – 400
|
B |
Yes £825 |
No |
Recommend to approve, Room Charge, No hospitality |
The Committee approved the recommendations made in respect of the applications received up to 13th November, 2018, subject to the application submitted by Ardmonagh Family Centre being amended to provide for a wine reception and to the deferral of the application submitted by Odyssey International on behalf of Lennox Heating and Cooling System to allow further information to be obtained.
Supporting documents: