Issue - meetings

The event was authorised, subject to the following:

• an appropriate legal agreement, including bond arrangement is prepared to the satisfaction of the City Solicitor;
• the Strategic Director of City and Neighbourhood Services to negotiate an appropriate fee for use of the facility taking into account costs to the Council, minimising negative impact on the immediate area and also the potential wider benefit to the city economy.

The Event Organisers:

• are required to meet all statutory requirements and

responsibilities including Public Liability Insurance   cover, Health and Safety, Food Safety and entertainment licensing; 

• to make the timely payment of the bond as required in the legal agreements;

• to consult with public bodies and local communities as necessary;
• to prepare an event management plan which will be subject to the organisers liaising with Council officers and meeting all statutory, legal and Health and safety requirements; and

• will be required to reinstate all Council property to its original condition after use. They will be reminded that the current ground conditions and location of the proposed event may have to change due to adverse weather conditions which shall cover all aspects of management including health and safety, access and will comply with the current events policy.

In advance of the event Officers will liaise directly with the Green Party in respect of the issues raised by their Party.