Agenda item

Requests for the Use of the City Hall and the Provision of Hospitality

Minutes:

            The Committee was informed that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:

 

Organisation / Body

Event / Date – Number of Guests

Request

Comments

Recommendation

The Pony Club

Pre-Conference Reception

7th March, 2011

Approximately 500 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Volunteer Now

Pre-Conference Reception

23rd March, 2011

Approximately 125 attending

The use of the City Hall and the  provision of hospitality in the form of a drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Queen’s University Belfast

Society of Renaissance and Baroque Hispanic Poetry 10th Biennial International Conference Reception

6th September, 2011

Approximately 120 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘Better opportunities for success across the city’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

 

Organisation / Body

Event / Date – Number of Guests

Request

Comments

Recommendation

Northern Cricket Union of Ireland

125th Anniversary Dinner

15th October, 2011

Approximately 400 Attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 125th Anniversary of the Northern Cricket Union of Ireland and to acknowledge its contribution to the general life and well?being of the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

Approximate cost £500

Upper Springfield Development Trust

Success of the West Awards 2011

2nd February, 2011

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

This event seeks to recognise the achivements of local people from vocational training programmes across West Belfast.

The event also aims to empower people from the local area to show leadership and contribute to the success of their community.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £300

 

Organisation / Body

Event / Date – Number of Guests

Request

Comments

Recommendation

Girlguiding Belfast

County Awards Ceremony

17th May, 2011

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

This event seeks to recognise the achivements of Guides and their Leaders.  The awards being presented include the Queen’s Guide, Duke of Edinburgh, Baden Powell and Long Service Awards.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £300

 

            The Committee adopted the recommendations.

 

Supporting documents: