Agenda item

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

Northern Ireland Young Solicitors’ Association

European Young Bar Association Spring Conference Reception

11th March, 2011

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Association for Project Management

Branch Forum Reception

8th April, 2011

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

University of Ulster

International Conference on Engineering Education 2011 Reception

22nd August, 2011

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Tuberous Sclerosis Association

International Research Conference Reception

21st September, 2011

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

British and Irish Ombudsman Association

Annual Meeting of the British and Irish Ombudsman Association Dinner

17th May, 2012

Approximately 130 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the annual meeting will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’, ‘Better support for people and communities’, ‘Better services - listening and delivering’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Integrated Services for Children and Young People

Celebrate Learning Awards Ceremony

15th March, 2011

Approximately 50 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

This event aims to recognise the achievements of the young people and women who have undertaken training and development activities in order to help and improve the quality of their lives and of others from within the local community.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’, ‘Better opportunities for success across the city’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

Approximate cost £125

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

Belfast Community Sports Development

Network

Annual Sports Awards

31st March, 2011

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event will recognise those individuals who have contributed to the provision of sport in Belfast.  Furthermore, this event will contribute to the achievement of the Belfast Sport and Physical Activity Strategy.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks

Approximate cost £500

Royal Institution of Chartered Surveyors (RICS)

Royal Institution of Chartered Surveyors Awards Ceremony

12th May, 2011

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception.

This event will raise awareness of the RICS’  commitment to provide help to close the skills gap which exists within the construction industry and will recognise the achievements of property construction professionals in Northern Ireland.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks

Approximate cost £500

Police Service of Northern Ireland

Policing with the Community Awards 2011

18th May, 2011

Approximately 350 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

This event aims to recognise and reward the outstanding work which has taken place between the Police Service of Northern Ireland and communities and partners to help make Northern Ireland safe, confident and peaceful.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

Young EnterpriseNorthern Ireland

Young EnterpriseNorthern Ireland Innovation Awards

19th May, 2011

Approximately 400 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-event drinks reception.

This event aims to recognise the achievements of students who have successfully completed one of two programmes organised by Young Enterprise.  The Programmes, which actively include students with learning and physical disabilities, seek to develop business skills as well as the personal development of those who take part.

This event would contribute to the Council’s Key Themes of ‘City leadership – strong, fair, together’, ‘Better opportunities for success across the city’ and ‘Better support for people and communities’

The use of the City Hall and the provision of hospitality in the form of soft drinks.

Approximate cost £500

City of Belfast School of Music

Annual Students’ Recital and Presentation of Awards

10th June, 2011

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

This event will recognise the outstanding achievements of individuals within the school who have demonstrated excellence in their chosen field.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

Approximate cost £500

Cinemagic International Film and Television Festival

Awards and Celebration Ceremony

2nd December, 2011

Approximately 500 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

This event seeks to

acknowledge those young

people who have

demonstrated the most

promising and creative talent in the field of film and television.

The event aims to provide an opportunity to interact with young people and their communities and to provide an international platform so as to engage in dialogue and to learn and share ideas.

This event would contribute to the Council’s Key Themes of ‘City leadership – strong, fair, together’, ‘Better opportunities for success across the city’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

The Law Society of Northern Ireland

The Law Society of Northern Ireland Council Dinner

23rd September, 2011

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to provide an opportunity for representatives from the judiciary, business, voluntary and community sectors to come together to highlight best practice and to develop relations with key stakeholders

This event would contribute to the Council’s Key Theme of ‘City leadership, strong , fair and together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500