Agenda item

Minutes:

            The Committee considered the undernoted requests which had been received for the use of the City Hall and the provision of hospitality:

 

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

 

Queen's University Belfast – Interdisciplinary Linguistics Group

International Language in Conflict 2013 Symposium Reception

2nd November, 2013

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

 

Cartoon AISBL

AISBL 2013 Seminar Dinner

26th November, 2013

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the City’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

 

British Irish Chamber of Commerce

2014 Annual Conference Dinner

12th February, 2014

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the City’.

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception

Approximate Cost £500

 

University of Ulster / Social Policy Association

 

UK Social Policy Association Annual Conference Reception

6th July, 2015

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would

contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks

reception

Approximate Cost £500

 

Irish Strength Association

Belfast Ultimate Strongman Giant Weekend 2013 Reception

24th August, 2013

Approximately 70 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

This event, which is funded by the Belfast City Council Support for Sport Events Funding, will showcase Belfast as a World Class host for World Class events.  It will aim to show that this is an event for all cultures within our society supporting all needs and age groups.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £350

 

Victim Support, Northern Ireland

Volunteer Recognition Event

25th November, 2013

Approximately 70 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

This event seeks to recognise the work of the volunteers who have played an important role in providing support to those who have been affected by crime.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £350

 

Chartered Institute of Housing

 

 

 

 

 

 

 

 

2014 Annual Chartered Institute of Housing Awards Ceremony

27th February, 2014

Approximately 250 attending

 

 

 

 

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception

 

 

 

 

 

This event seeks to recognise the achievements and contribution made by individuals who have contributed to providing affordable housing in thriving and safe communities.

This event would contribute to the Council’s key themes of ‘City Leadership, Strong, Fair and Together’, Better opportunities for success across the City’ and ‘Better support for people and communities’.

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception

Approximate Cost £500

 

 

 

 

 

IN! Magazine

The IN! Awards

22nd March, 2014

Approximately 400 attending

The use of the City Hall

This event aims to promote and celebrate the positive achievements of Northern Ireland’s leaders in the fields of sport, music, fashion and film & television.

This event will recognise individuals from the aforementioned fields who have excelled and promoted Northern Ireland both nationally and internationally.

This year’s event will be hosted by Eamonn Holmes and Ruth Langsford and previous recipients of the awards include Darren Clarke, Nadine Coyle, Katie Larmour and Graeme McDowell.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall

 

Allergy NI

Allergy Fair

14th September, 2013

Approximately 400+ attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

This event aims to promote awareness of the various allergies faced by people and provide support while promoting alternative foods to those who have intolerances.  It will encourage sufferers to share their stories and experiences.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

Approximate cost £1,000

 

Publicity Association of Northern Ireland

PANI Awards 2014

10th October, 2014

Approximately 400 attending

The use of the City Hall

This event seeks to recognise the high standards set by its members in the publicity industry in Northern Ireland.  The awards are widely recognised as the most credible and relevant awards for the industry and are the only awards to specifically recognise the talent of the Northern Irish people.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the City.

The use of the City Hall

 

The Community Foundation for Northern Ireland

The Women’s Fund for Northern Ireland Celebration Event

11th September, 2013

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

This event will aim to highlight the often unequal barriers currently preventing women’s person and professional development.  It will provide the opportunity for women to share their experiences, and to listen to some of the inspiring stories from people who have been helped by the Women’s Fund.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

Approximate Cost £250

 

Reminiscence Network Northern Ireland  (RNNI

 

 

 

 

)

Reminiscence Network Showcase

26th September, 2013

Approximately 80 attending

 

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

 

 

This event, which was held in City Hall in 2012, aims to highlight the work carried out by the Reminiscence Network.  The RNNI aims to promote well-being through recall therapy and reminiscence. The organisation is made up of members from a variety of backgrounds and will give an opportunity for all members to contribute by way of their memories.

This event would contribute to the Council’s key theme of ‘City Leadership, Strong, Fair and Together’ and ‘Better Support for People and Communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

 

Approximate cost £200

 

Ullans Academy

Feast of Columbanus Lunch

30th November, 2013

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

This event will highlight the growing support within communities for a common identity.  This event will aim to send a very positive message to all communities that there is a new approach and new thinking which will help communities to feel supported and less isolated.

This event would contribute to the Council’s key theme of ‘City Leadership, Strong, Fair and Together’ and ‘Better Support for People and Communities’.

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Approximate cost £500

 

 

            The Committee adopted the recommendations.

 

Supporting documents: