Minutes:
The Committee was advised that the undernoted requests for the Use of the City Hall and the Provision of Hospitality had been received:
Organisation/ Body |
Event/Date - Number of Delegates/Guests |
Request |
Comments |
Recommendation |
|
Public Achievement |
Let’s Talk About Europe Conference Reception 30th November, 2013 Approximately 120 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Queen's University Belfast |
Improving Children’s Lives Conference Reception 20th February, 2014 Approximately 300 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Royal College of Obstetricians and Gynaecologists |
Irish Professional Development in Obstetrics and Gynaecology Conference Reception 26th February, 2014 Approximately 60 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £300 |
|
Women in Business Northern Ireland Limited |
International Business Women’s Conference 2014, Conference Reception 13th May, 2014 Approximately 500 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Queen's University Belfast |
Campbell Collaboration Colloquium Conference Reception 17th June, 2014 Approximately 300 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
European Sociological Association |
European Sociological Association Sociology of Religion Research Network 3rd September, 2014 Approximately 150 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
British Association of Removers |
British Association of Removers Conference Reception 22nd May, 2015 Approximately 200 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Queen's University Belfast |
Science Shop 25th Anniversary Awards 23rd January, 2014 Approximately 50 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
This event will highlight the exemplary work carried out between the two Universities to create the Northern Ireland Science Shop. The event will award students for their work with community and voluntary organisations. This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £250 |
|
Centre for Competitive-ness |
Ireland Excellence Awards 30th January, 2014 Approximately 250 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
This event will seek to recognise organisations in the public, private and voluntary sectors that have achieved success in the global market. These organisations not only provide employment but also have an impact on the well being of the community. This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Abbey Gymnastics CIC (Community Interest Company)
|
Awards Presentation and Recognition of Volunteers Dinner 22nd February, 2014 Approximately 100 attending
|
The use of the City Hall and the provision of hospitality in the form of a drinks reception
|
This event will aim to recognise the contribution of volunteers within Abbey Gymnastics who give of their time freely. Abbey Gymnastics is a truly cross?community group who bring together nationalities, ethnic groups and cultures from across the City. This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500
|
|
National Deaf Children’s Society |
Young Authors and Artists Prize Day 6th May, 2014 Approximately 150 attending |
The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits. |
This event seeks to celebrate and recognise the artistic achievements of deaf children and young people in the areas of creative writing and visual art. This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits. Approximate cost £325 |
|
Young Enterprise Northern Ireland |
Young Enterprise Northern Ireland Innovation Awards 14th May, 2014 Approximately 400 attending |
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits |
This event will celebrate the achievements of a cross-section of young people from the community, many of whom have learning and physical disabilities. The programme provides the opportunity to showcase the unique talents of the participants while clearly communicating that a lack of academic success does not equate to failure. This event would contribute to the Council’s key themes ‘City Leadership - strong, fair, together’ and of ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People. |
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits Approximate cost of £1,000 |
|
Railway Preservation Society of Ireland
|
50th Anniversary Dinner 13th September, 2014 Approximately 200 attending
|
The use of the City Hall and the provision of hospitality in the form of a drinks reception
|
This event will highlight the work carried out by the Railway Preservation Society in bringing people together. It will highlight the activities, such as the trips on the special steam trains, which work create a bond across all sectors of the community. This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’ |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500
|
|
Polish Educational and Cultural Association
|
Polish Independence Day 17th November, 2013 Approximately 100 attending |
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits |
This event will aim to highlight the positive contribution that the Polish community, the largest ethnic minority in Belfast, has made to the shared future of the city. The event seeks to showcase the Polish culture to representatives from different communities and the province and will provide an opportunity for meaningful dialogue between members of the different communities. This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits Approximate cost of £250 |
|
Action on Hearing Loss |
Signs and Songs Christmas Carol Service 9th December, 2013 Approximately 200 attending
|
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits |
This event seeks to celebrate the contribution of Action on Hearing Loss to the general life and well-being of the city. This annual event, led by children from Jordanstown School for the deaf and visually impaired, will provide an opportunity to bring together people with a range of disabilities to celebrate Christmas. This event would contribute to the Council’s Key Theme of ‘Better opportunities for success across the city’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’. |
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits Approximate cost £500 |
|
Belfast Healthy Cities
|
Roundtable Discussion on Achieving Healthy City Status for Belfast 10th January, 2014 Approximately 50 attending
|
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits
|
This event will provide the opportunity for significant joint leadership for working towards achieving World Health Organisation European Healthy Status for the City of Belfast Belfast City Council has been a partner of Belfast Healthy Cities since its inception in 1988 and holds the WHO Secretariat position. This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’, ‘Better opportunities for success across the City’, ‘Better care for Belfast’s environment’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits. Approximate cost £125
|
|
North Belfast Area Learning Community |
Cross-community STEM (Science, Technology, Engineering, Mathematics) and CEIAG (Careers, Education, Information, Advice and Education) Event 22nd January, 2014 Approximately 600+ attending |
The use of the City Hall |
This event will provide an opportunity for schools in the North of the City to come together and to witness first hand the opportunities which exist in the City for Science, Technology, Engineering and Mathematics. This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’. |
The use of the City Hall |
|
Office of the First Minister and Deputy First Minister Equality and Human Rights Unit
|
2014 Holocaust Memorial Day Commemoration 27th January, 2014 Approximately 400 attending
|
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits
|
This event seeks to provide an opportunity to remember the victims of the Holocaust and of genocides in Cambodia, Rwanda, Bosnia and Darfur and to reflect on the horrors of the past and the lessons to be learned. In addition, the event aims to emphasise the importance of remembering those who have died and the sufferings of survivors with a view to learning from their experiences and seeking to improve the future for our young people. This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’. |
The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits. Approximate cost £1,000
|
|
Extended Special Schools Cluster |
Extended Special Schools Cluster 20th March, 2014 Approximately 500 attending |
The use of the City Hall and provision of hospitality in the form of a drinks reception |
This fashion show aims to showcase the talents of the children and young people from across the seven special schools in the Belfast area and to present awards in recognition of their hard work and achievements. This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Belfast City Council, Parks and Leisure Department |
City of Belfast International Rose Trials – Judges Reception and Dinner 26th July, 2014 Approximately 150 attending |
The use of City Hall and the provision of Hospitality in the form of a Civic Dinner |
The annual City of Belfast International Rose Trials will be held during Rose Week. The Trials are renowned worldwide for attracting international rose growers in addition to a significant number of visitors. This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’. |
The use of City Hall and the provision of Hospitality in the form of a Civic Dinner.
Approximate Cost £4,500 |
|
Law Society of Northern Ireland
|
The Law Society of Northern Ireland Council Dinner
19th September, 2014
Approximately 300 attending |
The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception
|
This event seeks to provide an opportunity for representatives from the judiciary, business, voluntary and community sectors to come together to acknowledge the achievements of the Society. The event aims to highlight best practice and to develop relations with key stakeholders. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500
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Supporting documents: