Agenda item

Requests for the use of the City Hall and the provision of Hospitality

Minutes:

            The Committee was advised that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:

 

Appendix 1

 

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

University of Ulster

ICE/IEEE Conference Dinner

 

23rd June, 2015

 

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates at this Conference will be arriving from around the world and will be staying in accommodation in Belfast and the Conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

 

Approximate cost £500

Association of Breast Surgery

Association of Breast Surgery Conference Dinner

 

15th May, 2017

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates at this Conference will be staying in accommodation in Belfast and the Conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

 

Approximate cost £500

Newington Credit Union

Young People’s Awards

 

12th May, 2014

 

Approximately 350 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event will highlight the achievement of many young people from all communities in the City despite facing hardships in their daily lives.  Recipients of the awards will range from individual awards to groups such as Clic Sargent.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

 

Approximate cost £500

Belfast Health and Social Care Trust Volunteer Services

Belfast Trust Volunteer Awards

 

6th June, 2011

 

Approximately 100 attending

The use of the City Hall

The Belfast Trust has approximately 300 volunteers who support existing services in a variety of roles.

 

This event seeks to recognise the contribution made by the volunteers in supporting service delivery in both acute and community settings.

 

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’.

The use of the City Hall

Parenting Northern Ireland

Launch of Leaflet for  Supporting Parents in Northern Ireland

 

5th June, 2014

 

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

This event aims to celebrate the contribution parents make in the lives of their children while providing understanding of the behaviour of teenagers.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

 

Approximate cost £500

North Belfast Family Nurse Partnership

North Belfast Family Nurse Partnership Awards

 

24th June, 2014

 

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits

This event will celebrate the achievements of both parents and children.  It is hoped to raise the profile of Family Nurse Partnerships and acknowledge the importance of early intervention in improving outcomes for vulnerable children and their families

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits

 

Approximate cost £375

Belfast Healthy Cities

Shaping Healthier Neighbourhoods

 

16th June, 2014

 

Approximately 350 attending

 

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

This event will bring together children from schools across the city and will showcase the work carried out by them and their ideas for making Belfast a better place to live in.

 

Belfast City Council has been a partner of Belfast Healthy Cities since its inception in 1988.

 

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’, ‘Better opportunities for success across the City’, ‘Better care for Belfast’s environment’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

 

Approximate cost  £875

Rotary International

Frugal Lunch

 

10th April, 2015

 

Approximately 400 attending

The use of the City Hall

As part of the Rotary International Conference a frugal lunch is organised to which delegates are invited to attend.  It should be noted that Rotary International have been granted use of the City Hall and civic hospitality for this conference on the evening of 10th April.

 

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall

National Police Memorial Day

National Police Memorial Day Reception

 

27th September, 2014

 

Approximately 500 attending

The use of the City Hall and provision of hospitality in the form of a drinks reception

This event is held once a year, rotating in a four yearly basis.  This event will seek to remember Police Offiers who have been killed or died in duty, demonstrate to relatives, friends and colleagues that their sacrifice is not forgotten and recognise the dedication and courage displayed by officers.

 

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and provision of hospitality in the form of red/white wine and soft drinks

 

Approximate cost £500

 

Downtown Radio/Cool FM Cash for Kids

Carols in the City

 

21st December, 2014

 

Approximately 600 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

This event will aim to bring together choirs and musical organisations from all areas of Belfast and will incorporate contributors from socially deprived communities in the City.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’, ‘Better support for people and communities’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

 

Approximate cost £1,500

 

            The Committee adopted the recommendations.

 

            Additional Request – Raise Your Voice: Launch of Advocacy in the 3rd Sector Best Practice and Learning Guide

 

 

            The Committee was advised that a request for the use of the City Hall and the provision of hospitality had been submitted by the University of Ulster for the above-mentioned event.  The event would be taking place on 1st May and would involve organisations such as Mencap, Include Youth, Positive Futures, the RNIB, the Linenhall Library, Brook NI, Age NI and the East Belfast Mission.  The event would contribute to the Council’s Key Theme of ‘Better Support for people and Communities’.

 

            The Committee agreed to accede to the request and to the provision of hospitality in the form of tea, coffee and biscuits.

 

 

Supporting documents: