Agenda item

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

School of Geography, Archaeology and Palaeoecology, Queen’s University Belfast

Conference of the Irish Geographers

21st May, 2015

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the meeting will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Irish Society of Surgical Pathology

Irish Society of Surgical Pathology Annual Conference 2015

2nd October, 2015

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the meeting will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership –

Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

British Society of Dental Hygiene and Therapy

Oral Health Conference and Exhibition 2016

18th November, 2016

Approximately 600 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the meeting will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Halo Northern Ireland

Halo NI Presentation Evening

18th November, 2014

Approximately 80 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event will provide the opportunity to bring together companies that are looking for potential investment with investors who are looking for opportunities to provide not only monetary assistance but also provide business acumen and contacts.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Northern Ireland Children’s Enterprise

“Journeys through Faith and Culture” Programme Awards Presentation

25th November, 2014

Approximately 60 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event aims to highlight the achievements of a group of young men from two schools in North Belfast.  The programme has allowed them to visit and engage with each other through their churches, sport and recreation.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £150

Belfast Hospital School

Night of Celebration for the pupils of Belfast Hospital School

16th December, 2014

Approximately 140 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will celebrate the academic success of children who attend this special school and will recognise the courage, resilience and sheer hard work and determination of children who are unable to attend school due to their illnesses.

This event would contribute to the Council’s key theme of ‘City Leadership – strong, fair, together’ and ‘Better opportunities for success across the city’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost of £350

National Deaf Children’s Society

Young Authors and Artists Prize Day 2015

10th March, 2015

Approximately 150 attending

The use of the City Hall and the  provision of hospitality in the form of tea/coffee and biscuits.

This event seeks to celebrate and recognise the artistic achievements of deaf children and young people in the areas of creative writing and visual art.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic

area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £325

Girlguiding Belfast

County Awards Ceremony for young people and leaders

13th May, 2015

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

This event seeks to recognise the achievements of Guides and their Leaders.  Awards being presented include Queen’s Guide, Duke of Edinburgh, Baden Powell Award for Guides and Long Service Awards for Leaders.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better opportunities for success’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

Approximate cost £625

Polish Educational and Cultural Association

Polish Independence Day

16th November, 2014

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will aim to highlight the positive contribution that the Polish community, the largest ethnic minority in Belfast, has made to the shared future of the city.  The event seeks to showcase the Polish culture to representatives from different communities and the province and will provide an opportunity for meaningful dialogue between members of the different communities.

 This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and

‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost of £250

Bryson Intercultural

Romanian National Day Celebration

30th November, 2014

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will provide an opportunity for all to celebrate the “Great Union” of the Romanian territories, The event seeks to showcase the Roma culture to representatives from different communities and will provide an opportunity for meaningful dialogue in a relaxed atmosphere.

 This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost of £1,000

Market Place

Belfast Christmas Market 10th Anniversary Celebration Dinner

14th December, 2014

Approximately 100 attending

The use of the City Hall

This event seeks to celebrate 10 years of the market, working with local traders, new start up businesses and local charities. 

This event is not recommended as we will only provide the use of the City Hall for an organisation which is celebrating an anniversary which is a multiple of 25 years, such as 25th, 50th, 75th, or 100th anniversary