Agenda item

Contracts for Award

Meeting of Strategic Policy and Resources Committee, Friday, 23rd June, 2017 9.30 am (Item 26.)

Minutes:

The Committee:

(1) approved the public advertisement and acceptance of tenders as listed in Appendix 1, table 1, through the Council’s electronic procurement system; and

(2) grant delegated authority to the appropriate Director, using pre-agreed criteria, to accept the most economic advantageous tender, and allow extensions where contracts were under review as per table 2:

Appendix 1 - Schedule of Tenders for consideration

Table 1 – NEW TENDERS

Title of tender	Senior Responsible Officer	Proposed contract duration
Procurement support service including strategic advice and expertise	Gerry Millar	12 months
BEMS new panels Duncrue Complex, Belfast Castle and Malone House	Gerry Millar	3 months
BEMS new panels Duncrue Complex, Belfast Castle and Malone House	Gerry Millar	3 months
Annual valuation of Belfast City Council’s property assets	Gerry Millar	Up to 4 years
Removal, Storage and Retrieval of Office Records	John Walsh	5 years with option to renew for a further 5 years on an annual basis
MIPIM 2018	Suzanne Wylie	Up to 1 year
Delivery of manned security and events stewarding services - Lot (3) - Cash and valuables in transit	George Wright	Up to 4 years
Delivery of manned security and events stewarding services - Lot (1) - Manned security services	George Wright	Up to 4 years
Delivery of manned security and events stewarding services - Lot (4) - Key holding services	George Wright	Up to 4 years
Delivery of manned security and events stewarding services – Lot (2)Events Security Services	George Wright	Up to 4 years
Refresh of Open Spaces	Nigel Grimshaw	9 months
Mobile CCTV Vehicle	Nigel Grimshaw	2 years
Off street car parking enforcement	Nigel Grimshaw	Up to 5 years
Facilities management agreement for Mary Peters Track	George Wright	5 years
Supply and delivery of frozen raptor and reptile food	Nigel Grimshaw	4 year
Supply and delivery of frozen fish for Belfast Zoo	Nigel Grimshaw	4 year
Supply and delivery of live animal feed for Belfast Zoo	Nigel Grimshaw	4 year
Supply and delivery of wet pour repairs in various Parks sites	Nigel Grimshaw	4 years
Hire of heavy plant for Waste Transfer Station	Nigel Grimshaw	2 years with option of additional 1 year extension

Collection and treatment of rigid plastics	Nigel Grimshaw	3 years with option of additional 1 year extension
Collection and treatment of asbestos (hazardous waste)	Nigel Grimshaw	3 years with option of additional 1 year extension
Collection and recycling of mixed waste timber	Nigel Grimshaw	3 years with option of additional 1 year extension
Treatment/recycling of various waste streams – including Residual from Household Recycling Centres	Nigel Grimshaw	3 years with option of additional 1 year extension
Collection and treatment of paints and varnishes	Nigel Grimshaw	3 years with option of additional 1 year extension
Advertising for Planning	Phil Williams	Up to 4 years
Provision of animal healthcare service	Nigel Grimshaw	Up to 5 years
Provision of medical referee for Cemeteries	Nigel Grimshaw	Up to 5 years
Provision of service to control pest birds at Waste Transfer System	Nigel Grimshaw	3 years with option of additional 1 year extension
Reception Treatment of Street Sweepings	Nigel Grimshaw
Treatment and Disposal of a proportion of residual waste	Nigel Grimshaw
Provision of kerbside collection and treatment services for recyclable materials	Nigel Grimshaw	7 years with option of additional 3 yearly extensions
City Business Start-up Programme	Donal Durkan	Up to 2 years
International Trade and Export Development Programme	Donal Durkan	Up to 4 years
Retail and Tourism support Programme	Donal Durkan	Up to 4 years

Table 2 – Contracts for Extension of contract period

Title of tender	Director Responsible	Proposed extension
Provision of Employment Agency Services	John Walsh	6 months and then on a month to month basis until a new contract in place
Term contract for Drainage Works	Nigel Grimshaw	31 March 2018
Measured Term Contract for repair & maintenance of swimming pools filtration & ozone generation	Gerry Millar	Month to month from July until new contract in place
Measured Term Contract for repair & maintenance of CCTV systems	Gerry Millar	Month to month from August until new contract in place

Supporting documents: