Agenda item

Contracts for Award Update

Minutes:

            The Committee:

 

(1)        Approved in principle, the public advertisement and acceptance of tenders as listed in Appendix 1 – Table 1, through the Council’s electronic procurement systems and noted that the tenders would only be advertised when they had gone through the Council’s internal governance process, which included demonstrating a strategic alignment with the Belfast Agenda;

 

(2)        Granted delegated authority to the appropriate Director, using pre-agreed criteria, to accept the most economical advantageous tender, allow extensions where contracts were under review as per Appendix 1 – Table 2;

 

(3)        Approved the award of the contract outlined in Appendix 1 – Table 3, which had been carried out by Arc21 on behalf of the Council;

 

(4)        Noted the contracts which had been awarded in the previous quarter, as listed in Appendix 1 – Table 4; and

 

(5)        Approved the procurement of Executive Search via the quotation process to assist the Council in the recruitment and selection of its new Operational Director posts in the newly created Place and Economy Department.

 

 

TABLE 1 - SCHEDULE OF TENDERS FOR CONSIDERATION

 

 NEW TENDERS

 

Title of tender

Senior Responsible Officer

Proposed contract duration

Supply and Erection of street nameplates

Phil Williams

1 year with option for a further 2 years

Framework for hire of ancillary equipment

Donal Durkan

1 year with option for a further 3 years

Strengthening the Cultural Sector: Resilience Building Investment Programme

Donal Durkan

1 year with option to renew for a further 1 year

Resourceful procurement support

Donal Durkan

3 years

Employability Outreach Activity Project

Donal Durkan

3 years with option for further 1 year

Business/Education Partnership

Donal Durkan

3 years with option for further 1 year

Sector specific Strategy Development

Donal Durkan

1 year

Developing Local Tourism Infrastructure

Donal Durkan

1 year

Digitisation of Building Control Records

Phil Williams

1 year with option to renew for a further 3 years

Older Persons Home Safety and Repair Service

Nigel Grimshaw

1 year with option to renew

Communicating Community Safety 'Where is your child tonight’

Nigel Grimshaw

1 year with option to renew

Supply and Delivery of Child Home Safety Equipment

Nigel Grimshaw

1 year with option to renew

Community Safety Youth Services to address Antisocial Behaviour

Nigel Grimshaw

1 year with option to renew

Community Safety Services to address Substance mis-use 

Nigel Grimshaw

1 year with option to renew

Community Safety Services to address Hate Crime and Fear of Hate Crime;

Nigel Grimshaw

1 year with option to renew

Community Safety Services to address Domestic Violence

Nigel Grimshaw

1 year with option to renew

Community Safety Services for Safeguarding Vulnerable People

Nigel Grimshaw

1 year with option to renew

Safer Belfast Programme Equipment and Promotional works

Nigel Grimshaw

1 year with option to renew

Staging of Funfair at Boucher Road

Nigel Grimshaw

2 years with option for a further 2 years

Provision of Fun Day entertainments call-off framework

Nigel Grimshaw

2 years with option for a further 2 years

Mobile Catering in Parks sites

Nigel Grimshaw

2 years with option for a further 2 years

Maintenance and removal of hanging baskets (Belfast in Bloom)

Nigel Grimshaw

1 year with option for a

further 2 years

Supply and delivery of forcing and bedding bulbs

Nigel Grimshaw

1 year with option for a

further 2 years

Supply and delivery of Parks seats (including memorialisation)

Nigel Grimshaw

1 year with option for a

further 3 years

Supply and Delivery of Padlocks and Keys

Nigel Grimshaw

1 year with option for a

further 3 years

Service to control invasive species

Nigel Grimshaw

1 year with option for a

further 2 years

Supply, Erection and Dismantling of Marquees for Council Events  

Donal Durkan

1 year with option for a

further 3 years

Supply Delivery & Installation of signage for City & Neighbourhood Department

Nigel Grimshaw

1 year with option for a

further 3 years

Supply & delivery of Timber

Gerry Millar

1 year with option for a

further 2 years

Supply & Delivery Grounds Maintenance Plant & Equipment

Nigel Grimshaw

1 year with option for a

further 3 years

Maintenance & repair of grounds Maintenance Equipment

Nigel Grimshaw

1 year with option for a

further 3 years

Administration and Delivery of First-Aid Training

Ronan Cregan

1 year with option for a

further 3 years

Supply & Delivery of Promotional  Items

Gerry Millar

1 year with option for a

further 3 years

Provision of medical and first-aid requirements for Council Events

Donal Durkan

1 year with option for a

further 3 years

Food concession supplier

Donal Durkan

1 year with option for a

further 3 years

Provision of Young Tree Maintenance Services

Nigel Grimshaw

1 year with option for a

further 4 years

Hire of grounds maintenance equipment with and without operator

Nigel Grimshaw

1 year with option for a

 further 3 years

Maintenance and Repair of Grounds Maintenance Equipment

Nigel Grimshaw

1 year with option for a

further 4 years

Supply and Delivery of Sand, Topsoil and Sand Soil mix

Nigel Grimshaw

1 year with option for a

further 2 years

Supply and Delivery of quality Fertilisers, Pesticides, Grass Seed and Line Marking

Nigel Grimshaw

 

1 year with option for a

further 2 years

Enterprise Support

Donal Durkan

3 years with option for a further 1 year

Fleet Oils, Lubricants and Coolant.

Gerry Millar

1 year with option for a

further 3 years

General fleet maintenance, fabrication and welding services

Gerry Millar

1 year with option for a

further 3 years

Fleet Stores Consumable Products

Gerry Millar

1 year with option for a

further 3 years

Supply & delivery of 2. No Excavators

Gerry Millar

1 year with option for a

further 2 years

IT Security Services

Ronan Cregan

1 year with option for

further 2 years

Provision of Route Optimisation Consultancy & associated Software 

Ronan Cregan

3 years

CCIF - Evaluation of Supplier

Nuala Gallagher

1 year

Belfast Story Site Acquisition Strategy

Nuala Gallagher

1 year

Belfast Story: Economic Appraisal and Design

Nuala Gallagher

1 year

Blackstaff Square - planning and design

Nuala Gallagher

1 year with option for

further 1 year

City Centre Living – Consumer Advice

Nuala Gallagher

1 year

Inner North-West - Planning and Design

Nuala Gallagher

18 months

Infrastructure Strategy – Consultancy Advice

Nuala Gallagher

1 year

Car Park and Assets Strategy

Nuala Gallagher

1 year

Provision of City Animation

Nuala Gallagher

1 year

Delivery of Marketing Support

Nuala Gallagher

1 year

Regeneration Engagement  - Technical Support

Nuala Gallagher

1 year

Masterplan – Bankmore Link

Nuala Gallagher

1 year

Masterplan – Corporation Street

Nuala Gallagher

1 year

 

 

TABLE 2 - CONTRACTS FOR EXTENSION

 

Title of tender

Director Responsible

Proposed extension

Tender for supply of Bottled / Mains Fed Water 

Gerry Millar

Month to month extension until new contract in place

 

 

TABLE 3 - TENDERS AWARDED BY ARC21 ON BEHALF OF THE COUNCIL

 

Title of tender

Senior Responsible Officer

Proposed contract duration

Tender for the Supply and Delivery of Caddy Liners

Nigel Grimshaw

12 months with the option to renew up to a further 12 months

 

 

 

TABLE 4 -   CONTRACTS AWARDED MAY –JULY 2017

 

Title

Director

Duration

Successful Contractor

Hire of Vehicles up to and including 7.5 GVW

Gerry Millar

2 years (+1year)

Lot 1: Corrigans Vehicles Hire Ltd, Blackstaff Way, Kennedy Way Industrial Estate, Belfast BT11 9AP

 

Hire of Vehicles up to and including 7.5 GVW

Gerry Millar

2 years (+1year)

Lot 2 R D Mechanical Services Ltd,7 McKinney Rd, Newtownabbey

BT36 4PE

 

Hire of Vehicles up to and including 7.5 GVW

Gerry Millar

2 years (+1year)

Lot 3 Stewart Commercials,

11 Springfarm Industrial Estate, Antrim BT41 4NZ

 

Provision of Minibus/Coach Service

Gerry Millar

1year (+3years)

Belfast Bus Company

Unit 1, Bayview Industrial Estate Belfast, Northern Ireland, BT3 9JP

 

Supply and Delivery of Plastic Sacks

Gerry Millar

1year (+2year)

Cromwell Polythene Ltd

Orion Building, Seafox Court, Sherburn Enterprise Park, Leeds LS25 6PL

 

Supply, Fitting and Maintenance Fire Extinguishers

Gerry Millar

Aug 2017-July 2020

1st Klass Fire Protection

49 Chippendale Avenue

Bangor BT20 4PX

 

Provision of Porterage Service

Gerry Millar

3years (+2 years)

Delivery Services

Westlink Enterprise Centre, Distillery St, Belfast BT12 5BG

 

Provision of Occupational Health Physician

Ronan Cregan

1year (+1year)

Mr. Tony McGread

OHRD Ltd,

Princes House,

44-46 Princes Street, Belfast , Antrim    BT1 3FP

 

Provision of Employee Counselling Service

Ronan Cregan

1year (+1year)

Apheideo Associates Ltd

Premier Business Centre

20 Adelaide Street, Belfast

BT2 8GD

 

Instillation of Metal Fencing

Gerry Millar

1 year (+2years)

NK Fencing Ltd

40 Trailcock Rd, Carrickfergus

BT38 7NU

 

 

 

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