Agenda item

NAME OF ORGANIZATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

HOSPITALITY

OFFERED

CIVIC HQ RECOMMEND

2017 EVENTS

Wandsworth Community Association

18 Sept 2017

Reception followed by Awards Ceremony and dinner. Queens Awards for Voluntary Service being presented by Lord Lieutenant.

Attending – Approx. 80

Yes –

C & D

No charge (charity)

Yes

Wine reception up to £500 max

(community group evening event)

Allow

No charge

Wine reception

Homecoming Event

6 Oct 2017

4 course dinner followed by entertainment

Attending – 250

Yes –

A & B

Yes £300

(not £825 as dinner linked to BCC Sister Cities)

Yes –

Wine reception up to £500 max

( international guests linked with EDU/BCC)

Allow

Charge £300

Wine reception

Family Nurse Partnership

9 Oct 2017

2 hour event with buffet and speeches welcoming International Family Nurses who are in the City for training on Domestic Violence

Attending - 45

Yes –

A & B

Yes £115

Yes –

Wine reception up to £500 max

(international guests)

Allow

Charge £115

Wine reception

Belfast Recovery College

16 Oct 2017

Formal launch of Belfast  Trust Recovery College

Attending – 150-200

Yes –

A & D

No charge

(voluntary)

Yes –

Tea/Coffee reception £2 per head

Allow

No charge

Tea/ coffee reception

Northern Ireland Anti-Bullying Forum

13 Nov 2017

Launch of Anti-Bullying Week and Awards Ceremony

Attending - 100

Yes –

C & D

No charge (charity)

Yes –

Tea/Coffee reception £2 per head

Allow

No charge

Tea/ coffee reception

Polish Educational and Cultural Organisation

19 Nov 2017

Cultural event to celebrate Polish Independence Day

Attending 100-150

Yes –

C & D

No charge (charity)

Yes –

Tea/Coffee reception £2 per head

Allow

No charge

Tea/ coffee reception[JT1] 

2018 EVENTS

Helplines Network Northern Ireland

6 Feb 2018

Information Day with speeches and presentations to mark NI Helplines Day

2018,

Attending 150

Yes –

C & D

No charge

(voluntary)

Yes –

Tea/Coffee reception £2 per head

Allow

No charge

Tea/ coffee reception

Ulster University

Science Festival

22 February 2018

Turing Lecture and exhibition as part of the city wide Science Festival.

Attending 500

Yes –

A & B

1 in 3 rule to be applied

Yes £300

No

Allow

1 in 3 rule to be applied

Charge £300

No hospitality

Queen’s University Belfast

Women’s Leadership TEDx

21 May 2018

A talk exploring Women and Leadership followed by dinner

Attending 150-200

Yes –

A & B

Yes £300

No

Allow

Charge £300

No hospitality

Queen’s University Belfast School of Medicine

24 May 2018

Reception to welcome delegates who are attending symposium on Diabetic Eye Disease

Attending 150

Yes –

A & B

Yes £300

Yes –

Wine reception up to £500 max

(international guests large conference)

Allow

Charge £300

Wine reception

Conference Partners International –

Belfast Summit

28 May 2018

Welcome Reception

For Belfast Summit on Global Food Integrity

Attending 700

Yes –

A & B

Yes £300

Yes –

Wine reception up to £500 max

(international guests large conference)

Allow

Charge £300

Wine reception

Driver and Vehicle Agency

CIECEA General Assembly

30 May 2018

50^th CIECEA General Assembly 2018 being held in Belfast – Reception, Dinner, Entertainment

Attending 200-250

Yes –

A, B  & C

No charge

Conference supported by  Visit Belfast

Yes –

Wine reception up to £500 max

(international guests large conference)

Allow

No Charge

Wine reception

ADRC NI Centre for Public Health, QUB

21 June

2018

Welcome reception, dinner and ceili for delegates attending this 2 day conference in Belfast

Attending – 250

Yes –

A & B

£825.00

(university not a charity)

Yes –

Wine reception up to £500 max

(international guests large conference)

Allow
Charge £825

Wine reception

2019 EVENTS

Instonians Rugby Club

17 May 2019

Dinner, Speeches and Dance to celebrate centenary of the Club

Attending 375

Yes –

C & D

No charge (community)

Yes –

Wine reception up to £500 max

(international guests large conference)

Allow
No Charge

Wine reception