Agenda item

Requests for use of the City Hall and the Provision of Hospitality

Meeting of Strategic Policy and Resources Committee, Friday, 20th October, 2017 9.30 am (Item 9d)

Minutes:

The Committee approved the recommendations in relation to the requests for the use of the City Hall and for the provision of hospitality as set out below:

NAME OF ORGANISATION	FUNCTION DATE	FUNCTION DESCRIPTION	CRITERIA MET	ROOM CHARGE	HOSPITALITY OFFERED	CIVIC HQ RECOMMEND
2017 EVENTS
World Merit	3rd November 2017	Launch event for World Merit - local charity education people of the United Nations Sustainable Development Goals. Attending - 100	Yes A & D	No, Charity	Yes - Wine	Approve No Charge Wine Reception
Conference Partners International	27th November 2017	Welcome Reception for 1^st European Congress on Personalised Medicine Welcome Reception – 4 day Conference. Attending 400-500	Yes A & B	£300, Commercial Company booking	Yes - Wine	Approve £300 Charge Wine Reception
Fellowship of Messines Association	8th November 2017	Panel led discussion event part of the ‘Centenaries & Citizenship Conversations’ program supported by BCC Good Relations. Attending 30-40	Yes D	No, Charity	Yes – TCB	Approve No Charge Tea, Coffee & Biscuits Reception
Saints Youth Club	5th December 2017	Celebration and awards ceremony for local young people. Attending 120	Yes D	No, Charity	Yes – Soft drinks	Approve No Charge Soft Drinks Reception
2018 EVENTS
European Bridge League	3rd February 2018	Formal Dinner as part of Four day seminar at Europa Hotel Attending 100-120	Yes A & B	No, Charity	Yes - Wine	Approve No Charge Wine Reception
RICS	8th February 2018	One Day Conference BCC Officer involvement Outcome of conference linked to Belfast Agenda	Yes A	£115	Yes – TCB, some linkages to BCC agenda	Approve on once-in-three-years basis; £115 Charge Tea, Coffee, Biscuits
Institute of Directors	15th February 2018	Annual Dinner – Networking event for the business community – Reception and Dinner. Attending 400	Yes A & B	£825	Yes - Wine	Approve £825 Charge Wine Reception
Queens University; Institute of Physics	11th April 2018	Event part of the Institute of Physics, Plasma Physics Conference Drinks Reception followed by formal dinner. Speeches, prizes and entertainment to finish. Attending 90-110	Yes A & B	£300	Yes - Wine	Approve £300 Charge Wine Reception
International Congress and Convention Association (ICCA)	8th March 2018	Annual Debate, 2 day event of education and networking at Waterfront. Drinks Reception followed by dinner. Attending 50-100	Yes A & B	£300	Yes - Wine	Approve £300 Charge Wine Reception
Royal College of Nursing	12th May 2018	Royal College of Nursing Congress at Waterfront, Largest conference ever to be held in Belfast. This is a preconference welcome reception. Attending 500	Yes A & B	No, BCC & Visit Belfast Involvement	Yes - Wine	Approve No Charge Wine Reception
Queens University	9th July 2018	Part of 3 day Oxzizymes Conference Welcome Reception followed by formal dinner. Attending 300	Yes A & B	£825	Yes - Wine	Approve £825 Charge Wine Reception
Belfast City Council; City & Neighbourhood Services - City of Belfast Rose Trials	20th July 2018	Annual Judges Reception and Luncheon with awards presentation. Attending 150	Yes A & B	No, BCC Event	Yes – wine on tables but not lunch as in previous years.	Approve No Charge Wine with Meal
Law Society of Northern Ireland	27th September 2018	Annual Dinner – Networking event for the legal community. Attending 200-300	Yes A & B	£825	Yes - Wine	Approve £825 Charge Wine Reception
Museums Association	6th November 2018	Networking Event – Welcoming delegates of the Museum Ass. Conference which is being held at the Waterfront. Attending 300-400	Yes A & B	No, Charity and Visit Belfast Involvement	Yes - Wine	Approve No Charge Wine Reception
2019 EVENTS
Old Ashleighans Association	6th April 2019	Centenary Dinner - Past pupils of Ashleigh House School Attending 250-300	Yes C & D	No Voluntary PTA	Yes - Wine	Approve No Charge Wine Reception

Supporting documents: