Minutes:
The Committee approved the recommendations in relation to the requests for the use of the City Hall and for the provision of hospitality as set out below:
NAME OF ORGANISATION |
FUNCTION DATE |
FUNCTION DESCRIPTION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
2018 EVENTS |
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Moment Health |
30 November 2107 |
Lean in Belfast all Together Reception with speakers and food for guests from technology industry from France, Germany and USA.
Numbers Attending - 200 |
Yes A & B |
No (Charity) |
No |
Already approved under Director Delegated authority
|
Royal Mail |
Jan – May 2018 TBC |
Pride Postbox and Drinks Reception – helping to promote diversity in Belfast and linking in with other Pride events. Multi-coloured post box in city hall for staff and public use.
Numbers Attending – 100 /300 tbc |
Yes D |
No – linked to Belfast Agenda |
No as commercial company
|
Approve No charge No hospitality |
SANDS – Stillbirth and Neonatal Death Charity |
January 2018 |
Still Parents Remembrance service and reception for bereaved parents to celebrate the lives of the children and mourn their deaths.
Numbers Attending – 100 |
Yes C & D |
No (Charity) |
Yes – Tea and coffee reception |
Approve No charge Tea and Coffee Reception |
Justice and Peace Europe |
10 February 2018 |
European Conference of Justice and Peace Commissions – reception and dinner to promote Belfast and coordinate the role in societal and human right
Numbers Attending – 30 / 40 |
Yes A, B & D |
No (Charity) |
No – small reception |
Approve No charge No hospitality |
Queens University Belfast |
19 February 2018 |
Recomposing the City reception – launch with canapés and wine for a guide for urban planners in Belfast and NI.
Numbers Attending - 100 |
Yes A & B |
Yes Charge £300 |
Yes - Wine Reception |
Approve £300 Wine Reception |
Association of Talking Newspapers |
16 April 2018 |
Launch of Talking Newspapers Video – celebrating and promoting this service to those who struggle to physically read newspapers themselves.
Numbers Attending - 150 |
Yes D |
No (Charity) |
Yes – Tea and Coffee Reception |
Approve No charge Tea and Coffee Reception |
Belfast County Guides |
3 May 2018 |
Girl Guiding Awards – Annual event to celebrate the achievements of local children and adults involved in the organization.
Numbers Attending - 250 |
Yes D |
No (Charity) |
Yes – Tea and Coffee Reception |
Approve No charge Tea and Coffee Reception |
Chartered Accountants Ireland |
17 May 2018 |
Chartered Accountants Ireland Past Presidents Dinner and drinks reception for Past Presidents and members.
Numbers Attending - 150 |
Yes A &B
1 in 3 rule |
Yes Charge £300 |
No |
Approve 1 in 3 year rule applied Charge £300 No Hospitality |
Belfast HSC Trust |
5 June 2018 |
Belfast Trust Volunteer Recognition Reception – refreshments, speeches and presentation to volunteers of the Trust.
Numbers Attending - 140 |
Yes C & D |
Yes Charge £300 |
Yes – Tea and Coffee Reception |
Approve Charge £300 Tea and Coffee Reception |
Queens University Belfast Centre for Secure Technologies |
29 August 2018 |
International Privacy, Security and Trust Conference 2018 – Reception, Tour and dinner for delegates of 3-day conference.
Numbers Attending - 150 |
Yes A |
Yes Charge £300 |
Yes - Wine Reception |
Approve £300 Wine Reception |
Royal College of Midwives |
30 November 2018 |
Royal College of Midwives Gala Dinner – Centenary celebration celebrating the Midwives (Ireland) Act 1918
Numbers Attending – 200
|
Yes C |
No (Charity) |
Yes - Wine Reception |
Approve No Charge Wine Reception |
2019 EVENTS |
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European Political Science Association |
21st June 2019 |
Annual Conference Welcome Reception – Networking event for the 3-day conference being held at QUB exploring the teaching of Politics.
Numbers Attending – 600
|
Yes A & B |
No – bid supported by Visit Belfast |
Yes - Wine Reception |
Approve No Charge Wine Reception |
Supporting documents: