Agenda item

Requests for the use of the City Hall and the provision of hospitality

Meeting of Strategic Policy and Resources Committee, Friday, 19th January, 2018 9.00 am (Item 9b)

Minutes:

The Committee approved the recommendations in relation to the requests for the use of the City Hall and the provision of hospitality as set out below:

NAME OF ORGANIZATION	FUNCTION DATE	FUNCTION DESCRIPTION	CRITERIA MET	ROOM CHARGE	HOSPITALITY OFFERED	CIVIC HQ RECOMMEND
2018 EVENTS
Belfast City of Sanctuary	1st March 2018	Launch of 2 year strategy and AGM – Introduce and presentBelfast City of Sanctuary’s intention is to make Belfast a welcome environment for refugees, asylum seekers and new communities. Numbers attending - 100	D	No (Voluntarily)	Yes – Tea and coffee reception	Approve No charge Tea and Coffee Reception
Red Cross	21st March 2018	Celebrate the Orientation Programme within Refugee Support– promote the work taking place and promote cultural dialogue with refugee population and city. Numbers attending - 70	D	No (Charity)	Yes – Tea and coffee reception	Approve No charge Tea and Coffee Reception
Belfast Interface Project	26th March 2018	Launch of “Reality Changes Perception” Virtual Reality Software – reception to showcase new software to engage communities to look at how areas will look with no barriers, peace walls etc Numbers attending - 90	D	No (Charity)	Yes – Tea and coffee reception	Approve No charge Tea and Coffee Reception
Lise McGreevy Photographic	13th April 2018	Abandoned: Not Forgotten – Exhibition commemorating the 20th anniversary The Good Friday Agreement. Numbers attending – up to 100	D	Normal charge would be £115 but cross community nature of event – waiver £115 and 1 in 3 event	No	Approve No charge No hospitality
Autism NI	14th April 2018	Making Sense of Autism - Family Fun Day – family entertainment, sensory challenges and interactive stands to assist in understanding Autism. Use of City Hall grounds required. Numbers attending – up to 200	D	No (Charity)	No	Approve No charge No hospitality
Royal Victoria Hospital	1st June 2018	50th Anniversary Celebration Dinner – Drinks Reception and Gala Dinner tocelebrate 50 years or the cardiac unit. Numbers attending - 300	C & D	Yes £825	Yes – Wine Reception as 50th anniversary	Approve Charge £825 Yes – Wine Reception Illumination
NI Chamber of Commerce and Industry	15th June 2018	Annual Lunch with guests from business, elected representatives and key influencers from across UK. Numbers attending - 400	B & D	Yes £300	No as commercial company	Approve Charge £300 No hospitality
Belfast Healthy Cities	2nd October 2018	WHO Healthy Cities Politicians dinner Major European 4 day Conference of 800 delegates linked to BCC/ VB Numbers attending – 150.	A & B	No (Charity)	Yes - Wine Reception as BCC linkages	Approve No charge Wine Reception
St Brigids GAC	6th October 2018	20th Anniversary Celebration Dinner – Drinks Reception and Gala Dinner tocelebrate 20 years of the club Numbers attending - 400	C & D	No (Voluntarily)	No	Approve No charge No hospitality
National Black Police Association	9th October 2018	Welcome Reception for delegates attending a 3 day conference in Titanic Belfast. Numbers attending – 250	A & B	No (Charity)	Yes - Wine Reception as BCC linkages	Approve No charge Wine Reception
Willis Events and Ulster Rugby	29th November 2018	Chris Henry Testimonial Dinner – Drinks Reception and Gala Dinner to celebrate Chris playing for Ulsterfor 10 years Numbers attending - 400	B & C	Yes £825	No as commercial company	Approve Charge £825 No hospitality
Dynamic Conferences and Events	5th or 6th May 2019	Conference Gala Dinner for delegates attending the EMEA Regional Conference Numbers attending - 300	A & B	Yes £825	Yes - Wine Reception as VB linkages and international delegates	Approve Charge £825 Wine Reception

Supporting documents: