Agenda item

Requests for use of the City Hall and the Provision of Hospitality

Meeting of Strategic Policy and Resources Committee, Friday, 23rd March, 2018 9.30 am (Item 9d)

Minutes:

The Committee approved the recommendations made in respect of applications received up to February, 2018 as set out in appendix 1 below:

NAME OF ORGANIZATION	FUNCTION DATE	FUNCTION DESCRIPTION	CRITERIA MET	ROOM CHARGE	HOSPITALITY OFFERED	CIVIC HQ RECOMMEND
2018 EVENTS
Three Faith Forum N. Ireland	April 2018 Final date tbc	Launch of 3 Faith Forum Events – launch event of new venture of Belfast Islamic Centre, Belfast Synagogue, Clonard and Christian leaders to understand each faith better, educate the public and co-exist peacefully. Numbers attending -80	D	No, Voluntary	Yes, Tea Coffee and Biscuits	Approve No Charge Tea and Coffee Reception
Club Aontroma GAA	11 April 2018	Launch of Belfast Plan the biggest initiative of GAA in Belfast. An event to introduce the ethos, values and sporting activities of GAA at primary level. Funded by BCC with the aim to transform the GAA in Belfast.	D	Yes, £115	No	Approve No Hospitality
St Joseph’s PS Slate St and Black Mountain PS	1 May 2018	Celebration event of Peace 1V initiative – Cross community project between the two schools – exhibition of project work and speeches about Peace 1V initiative. Numbers attending - 300	C	Yes, £300	No	Approve Charge £300 No Hospitality
Belfast Photo Festival	9 June 2018	Launch and Introduction to Photogrammetry – Event to celebrate the use of and demo new photo-grammetry technologies to young people. This launch is part of the city wide Photo Festival with an exhibition in City Hall grounds throughout June. Numbers attending – 12	A & C & D	No, charity	No	Approve No Charge No Hospitality
Royal National Institute for the Blind Northern Ireland	26 September 2018	150^th Tea RNIB Supporter Recognition Event – to showcase and reflect on work of RNIB in NI and raise profile of future projects. Numbers attending - 120	C	No, Charity	No	Approve No Charge No Hospitality
Irish Football Association Foundation	12 November 2018	IFA McDonalds Community Football Awards – Celebrating the volunteers who help deliver their programs – reception, dinner, entertainment and awards. Numbers attending - 190	C & D	No, Charity	No	Approve No Charge No Hospitality
Belfast Trust Family Nurse Partnership	19 November 2018	Family Nurse Partnership Graduation – celebrate event for this organisation and its participants who are first time mothers. Numbers attending - 100	C & D	No, Charity	No – government body	Approve No Charge No Hospitality
Mothers Union Connor Diocese	26 November 2018	Vigil against Gender Based Violence – event in support of “16 Days of Activism” campaign launched by the UNcompromising speeches, candle vigil and prayers and refreshments.	D	No, Charity	Yes, Tea Coffee and Biscuits	Approve No Charge Tea and Coffee Reception
Flax Trust	6 December 2018	Flax Trust Inter-Community School Choirs Award; competition event of 9 choirs from 18 schools to win a trophy and monetary award. Numbers attending - 550	C & D	No, Charity	No	Approve No Charge No Hospitality
2019 EVENTS
Cancer Focus NI	17 January 2019	50^th Anniversary Party – celebration of Cancer Focus’s work over past 50 years supporting people effected by cancer and providing preventive messages – entertainment, speeches, video montage and lunch. Numbers attending – 350 - 400	C	No, Charity	Yes, Wine Reception	Approve No Charge Wine Reception
NI Regional Anesthesia Society	16 May 2019	RA-UK Annual Scientific Meeting 2019 – Gala Dinner for specialists in the field of Anesthesia – main conference at Waterfront Hall. Numbers attending - 120	A	Yes, £300	Yes	Approve £300 Charge Wine Reception

The Committee authorised also the use by the Lord Mayor of the Reception Room for holding a public meeting on the issue of the closure and amalgamation of special schools and noted that all Parties would be invited to attend the public meeting.

Supporting documents: