Agenda item

APRIL 2018 CITY HALL FUNCTION APPLICATIONS

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

HOSPITALITY

OFFERED

CIVIC HQ RECOMMEND

2018 EVENTS

Birth Mothers and their children for Justice NI

27th April 2018

From The Heart – Exhibition, audio video installation, candle lit vigil, presentation and testimonials from survivors of the Tuam Mother and Baby Home.

Numbers attending – 200+

C & D

No (charity)

Yes  - Tea Coffee and Biscuits

Approved via Delegated authority from Director.

No Charge

Tea and Coffee Reception

Theatre NI with EquityUK

4 May 2018

Celebrating the Theatre and NI Creative Industries – reception with speeches and performances to celebrate the contribution of performing arts to Belfast and NI economy.

Numbers attending – 150+

C

No (charity)

Yes  - Tea Coffee and Biscuits

Approved via Delegated authority from Director.

No Charge

Tea and Coffee Reception

NI Community of Refugees and Asylum Seekers (NICRAS)

18 June 2018

Launch of Refugee Week 2018 –

Annual event to celebrate the achievements of the refugee community and link with partner organizations.

Reception with speeches.

Numbers attending – 80

C & D

No (Charity)

Yes - Tea Coffee and Biscuits

Approve

No Charge

Tea and Coffee Reception

Ulster History

20 June 2018

Official Launch of Ulster History project – resources to gain better understanding of the role the people of UIster in shaping the United Kingdom.

Numbers attending – 75

D

No (Voluntary)

Yes - Tea Coffee and Biscuits

Approve

No Charge

Tea and Coffee Reception

Belfast Bible College

October / November 2018

Final date tbc

75th Anniversary Reunion and Signature Event – celebration of life of the college with invites to former students. Drinks Reception, small exhibition of college life, speeches, prayers and dinner.

Numbers attending – 100

C

No (Charity)

No

Approve

No Charge

Drink Reception

Bright Lights Dance Group

3 November 2018

Made in Belfast – Celebration of Dance – event to celebrate 30 years of this Dance company with various dance performances and a dinner reception

Numbers attending – 100

C

TBC – query charity status

No

Approve

Charge TBC

No Hospitality

Department for the Economy

6 November 2018

Apprentice of the Year Awards 2018 – 18th year of these awards to   marking the achievements of apprenticeship training in NI - Speeches, Lunch Presentations & Entertainment

Numbers attending – 250

C

Charge £300

No as Government body

Approve

Charge £300

No Hospitality

Belfast Health and Social Care Trust

21 November 2018

Belfast Trust Chairman’s Awards 2018 – award ceremony, reception and dinner to recognize the achievements of trust staff.

Numbers attending - 300

C

1 in 3

Yes - £825

No as Government body

Approve

Charge £825

No hospitality

Horn of Africa People’s Aid

8th March 2019

International Women’s Day – Celebration event with speakers, entertainment and drinks reception.

Numbers attending – 50+

C & D

1 in 3

No (Charity)

No - got at previous event

Approve

1 in 3 rule applied

No charge

No Hospitality

The Association of Surgeons in Training (ASiT)

23rd March 2019

ASiT Gala Awards and Dinner with drinks reception as part of 3-day conference at Belfast Waterfront.

Numbers attending - 250

A & C

No (Charity)

Yes – Wine reception linked to Visit Belfast

Approve

No Charge

Wine Reception

Aquinas FC Dinner

19 October 2019

50th Anniversary Gala Ball with 

Drinks Reception, Awards, Dinner and entertainment.

Numbers attending - 400

C & D

Yes - £300.00 not £825 as voluntary/ community group

Yes – Wine reception

Approve

Yes, £300

Wine Reception