Agenda item

Requests for the use of the City Hall and the Provision of Hospitality

Meeting of Strategic Policy and Resources Committee, Friday, 22nd June, 2018 9.30 am (Item 44.)

Minutes:

The Committee approved the recommendations made in respect of applications received up to 12th June, 2018 as set out below, subject to the fee for the room charge for the use of the City Hall by St. Joseph’s College being waived. It was agreed also that a report be submitted to a future meeting on the policy of charging of events being held in the City Hall:

JUNE 2018 CITY HALL FUNCTION APPLICATIONS

NAME OF ORGANISATION	FUNCTION DATE	FUNCTION DESCRIPTION	CRITERIA MET	ROOM CHARGE	HOSPITALITY OFFERED	CIVIC HQ RECOMMEND
2018 EVENTS
St Josephs College, (Ravenhill Road)	23 June 2018	Silver Jubilee Dinner - Welcome reception and gala dinner & dance to celebrate the school being opened 25 years. Attending – 200+	C	£300.00	Wine reception, approved retrospectively by delegated authority	Previously approved June 2018. Charge £300 Wine Reception, approved by Delegated Authority
Prince’s Trust	5^th July 2018	The Prince’s Trust Get into Retail Celebration – Celebration to mark achievements of participants of the Get into Retail programme with Marks & Spencer. Numbers attending – 100	C & D	No (Charity)	No	Approved via Delegated authority from Director. No Charge No hospitality
Queen’s University Belfast	23^rd August 2018	VIP Dinner for Global Conflict: The Human Impact Conference – Formal dinner with speeches and welcome reception as part of two-day conference. Numbers attending 125	A & B	Yes - £300	Yes - Wine Reception	Approve, Room Charge, Wine Reception
Translink	31^st August 2018	Translink glider Stakeholder Launch – High level stakeholder event to celebrate the launch of the new Belfast Rapid Transport system, Glider. Numbers attending 120-150	B & C	Yes - £115	Yes - Tea Coffee and Biscuits, linked to BCC	Approve, Room Charge, Tea and Coffee Reception
Grosvenor Choir	October 2018	A Walk in Time through 25 Years – Celebration event with dinner and performance to mark 25^th anniversary of the choir Numbers attending 150	C & D	No, Community	Yes - Wine Reception	Approve, No Charge, Wine Reception
2019 EVENTS
Titanic Society	12^th April 2019	Annual Titanic Society Gala Dinner – Gala Dinner as part of the annual Titanic Together event with speeches and welcome reception. Numbers attending 130	A, C & D	No, Community	No	Approve, No Charge, no hospitality
St Oliver Plunkett FC	7^th September 2019	Black & White Ball 50^th Anniversary Celebration – event to honour 50^th year anniversary of the football club and its impact on the community. Numbers attending - 300	C	No, Charity	Yes, Wine Reception	Approve, No Charge, Wine Reception
British Society for Strain Measurement (BSSM)	10^th September 2019	14^th International conference on Advances in Experimental Mechanics Welcome Reception – welcome reception as part of three day international conference taking place at Queen’s University Belfast. Numbers attending - 100	A & B	No, linked to Visit Belfast £300 charge waived	Yes, Wine Reception - linked to Visit Belfast	Approve, No Charge, Wine Reception
European conference on Mental Health	2^nd October 2019	8^th European conference on Mental Health Welcome Reception – welcome reception as part of three-day international conference taking place in Belfast. Numbers attending - 600	A & B	No, linked to Visit Belfast £300 charge waived	Yes, Wine Reception - linked to Visit Belfast	Approve, No Charge, Wine Reception

Supporting documents: