Agenda item
Minutes:
The Committee approved the recommendations made in respect of applications received up to 7th August 2018 as set out in the following appendix, subject to the room charge for the Belfast Health and Social Care Trust event on 7th October being waived:
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FUNCTION DATE |
NAME OF ORGANISATION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
|
2018 EVENTS |
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|
All Ireland Institute of Hospice and Palliative Care (AIIHPC)
|
10 September 2018 |
Launch of Palliative Care Week 2018 – Launch event to help increase awareness and understanding of palliative care with simultaneous launch in Dublin.
Attending – 40 |
C & D |
No (Charity)
|
Yes - Tea Coffee and Biscuits |
Approved via Delegated authority from Director.
Approve No Charge Tea and Coffee Reception |
|
Belfast Orangefest |
15 September 2018 |
Commemoration of 100th Anniversary of Armistice Day ‘FAITHful Allies’ – Commemoration event recognizing contribution of ethnic and religious minorities to WWI.
Numbers attending – 150 |
C & D |
No (Community) |
Yes - Tea Coffee and Biscuits |
Approved via Delegated authority from Director.
Approve No Charge Tea and Coffee Reception |
|
Intercultural Education Service |
20 September 2018 |
Schools of Sanctuary Celebration Awards – Presentation awards ceremony for 11 schools becoming Schools of Sanctuary.
Numbers attending – 225 |
B & C |
Yes - £115 |
No |
Approved via Delegated authority from Director.
Approve Room Charge No hospitality |
|
Belfast Health and Social Care Trust |
7 October 2018 |
A Time to Remember – Children’s Services of Remembrance for bereaved parents– Remembrance service for bereaved relatives and friends of children who have died at Royal Belfast Hospital for sick Children.
Numbers attending – 350 |
C |
Yes - £115 |
Yes - Tea Coffee and Biscuits |
Approved via Delegated authority from Director.
Approve Room Charge Tea and Coffee Reception |
|
Foras na Gaeilge |
9 October 2018 |
Celebration of the Irish Language Officers Scheme and Launch of Research – Launch event to mark commencement of work of Belfast City Council Irish Language Officer and launch research of Conradh na Gaeilge.
Numbers attending - 60-100 |
B & C |
Yes - £115 |
No hospitality |
Approve Room Charge No hospitality |
|
International Powered Access Federation (IPAF) |
10 October 2018 |
Europlatform Networking Reception – Reception as part of one-day international conference held in Europa.
Numbers attending - 150 |
A & B |
No – linked to Visit Belfast (£300 waived) |
Yes - Wine Reception – linked to Visit Belfast |
Approve No Charge Wine Reception |
|
British Council |
12 October 2018 |
Global Cities Strategy – Belfast Round-Table Workshop – Engagement session to provide update on British council’s Global Cities Strategy.
Numbers attending - 40 |
B & C |
No (Charity) |
No hospitality |
Approve No Charge No hospitality |
|
Northern Ireland Public Services Ombudsman |
22 October 2018 |
Sharing International Best Practice for Ombudsmen undertaking Own Initiative Investigations Dinner – Dinner as part of 2 day international conference held at Stormont.
Numbers attending - 80 |
A & B |
Yes - £300 |
Yes - Wine Reception |
Approve Room Charge Wine Reception |
|
Law Society of Northern Ireland & Women in Business NI |
25 October 2018 |
National Mentoring Day Celebration Event – Lunch event to celebrate mentoring schemes across Northern Ireland.
Numbers attending 50-150 |
B & C |
Yes - £115 |
No hospitality |
Approve Room Charge No hospitality |
|
Belfast City of Sanctuary |
30 October 2018 |
Launch of ‘A Part of Belfast Now’ (the stories of those coming to our City of Belfast) – Launch event with speeches and presentation on update of work of city of Sanctuary.
Numbers attending – 100-120
|
C & D |
No (Community) |
Yes - Tea Coffee and Biscuits |
Approve No Charge Tea and Coffee Reception |
|
Belfast Unemployed Resource Centre |
7 November 2018 |
Breaking down Barriers to Integration – Networking event for black and minority ethnic groups to identify barriers to integration & provide help to overcome these.
Numbers attending - 60-70
|
C & D |
No (Community) |
Yes - Tea Coffee and Biscuits |
Approve No Charge Tea and Coffee Reception |
|
Health and Social Care Board |
26 November 2018 |
Celebration of Childcare in Belfast – Celebration event to note the achievement of childcare provisions in Belfast, linked to childcare strategy supported by council.
Numbers attending - 120 |
B & C |
Yes- £115 |
No hospitality |
Approve Room Charge No hospitality |
|
2019 EVENTS |
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The National Deaf Children’s Society |
5 March 2019 |
Young Authors and Artists Prize Day 2019 – prize-giving ceremony to celebrate artistic achievements of deaf children and young people across Northern Ireland.
Numbers attending 160 |
C & D |
No (Charity) |
Yes - Tea Coffee and Biscuits |
Approve No Charge Tea and Coffee Reception |
|
Volunteer Now |
6 March 2019 |
Millennium Volunteers – Awards of Excellence – Award ceremony to recognize contributions of young people through volunteering.
Numbers attending - 400 |
C & D |
No (Charity) |
Yes - Tea Coffee and Biscuits |
Approve No Charge Tea and Coffee Reception |
|
Faculty of Radiologists, Royal College of Surgeons in Ireland |
4 April 2019 |
Faculty of Radiologists (RCSI) spring Meeting Dinner – Formal dinner as part of 2-3 day national conference taking place in Belfast.
Numbers attending – 80-100 |
A & B |
No (Charity) |
Yes - Wine Reception - linked to Visit Belfast |
Approve No Charge Wine Reception |
|
Girl Guiding Belfast |
8 May 2019 |
Belfast County Guides Awards Ceremony for Young People and Leaders– annual awards ceremony for young people involved in girl guiding.
Numbers attending – 200-250
|
C & D |
No (Charity) |
Yes - Tea Coffee and Biscuits |
Approve No Charge Tea and Coffee Reception |
|
Institute of Water/ NI Water |
26 June 2019 |
UK Annual Conference President’s Dinner – Formal dinner as part of 3-day national conference taking place in Belfast.
Numbers attending – 200
|
A & B |
No – linked to Visit Belfast (£825 waived) |
Yes - Wine Reception - linked to Visit Belfast |
Approve No Charge Wine Reception |
|
2020 EVENTS |
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Irish Football Association |
April/May 2020 |
UEFA Under 19 Championship Final Draw NI – Final Pool Draw for Under 19 Championship, which is being hosted by IFA in Belfast in 2020, similar to Women’s Under 19 Championship in 2017.
Numbers attending - 200 |
B & C |
Yes- £300 |
No hospitality |
Approve Room Charge No hospitality |
Supporting documents:
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Requests for use of the City Hall and the provision of Hospitality, item 9d
PDF 92 KB -
Appendix 1 Use of City Hall- Functions August18, item 9d
PDF 66 KB