Agenda item

Contracts for Award

Minutes:

     The Committee:

 

·        approved the public advertisement and acceptance of tenders as listed in Appendix 1, Table 1, through the Council’s electronic procurement system.

·        granted delegated authority to the appropriate Director using pre-agreed criteria to accept the most economically advantageous tender.

·        allowed month by month extensions where contracts were under review as outlined in Appendix 1, Table 2

·        agreed to accede to Standing Order 55(a) exceptions in relation to contracts by direction of the council acting on recommendations of a Chief Officer that the exception is justified in special circumstances for the contracts laid out in 3.7 and Appendix 1, Table 3.

·        noted the contract awarded  as per Appendix 1, Table 4

 

 

Appendix 1 - Schedule of tenders for consideration

 

Table 1 – New tenders

 

Title of tender

Senior Responsible Officer

Proposed contract duration

Autocad Subscription Services

R Cregan

5 years

Replacement of boilers at Belfast Zoo Elephant House & Gorilla /Chimp House and calorifier hot water unit at City of Belfast Playing Fields

 

G Millar

4 months

Replacement of windows to Cherryvale PF Changing Pavilion, Sandy Row CC& Tullycarnet CC

 

G Millar

4 months

Measured Term Contract for repair, maintenance & minor works to Building Energy Management Systems

 

G Millar

1 year plus two

Ormeau Park replacement of metal railings on Park Road from playground to Ormeau Golf Club

 

G Millar

3 months

Term Contract for kitchen extract canopy assessment, cleaning of cooking area protection

 

G Millar

1 year plus three

Measured Term Contract for wet trades and general small building works

 

G Millar

1 year plus two

Term Contract for legionella monitoring & risk management

 

G Millar

1 year plus two

Courier Service

G Millar

Up to 5 years

Financial Appraisals

G Millar

Up to 5 years

Supply & Delivery of Paint & Sundries (T1896)

G Millar

Up to 4 years

Frozen Food

J Walsh

2 years plus 1

Ambient Food

J Walsh

Up to 5 years

Supply & Installation of Signage

N Grimshaw

3 years

Supply & Delivery of Parks Seats

N Grimshaw

5 years

Supply and Delivery of Rubber Crumb

N Grimshaw

3 years

Compactor Maintenance

N Grimshaw

3 years

Hire & Maintenance of Portable Toilets

N Grimshaw

3 years

Off Street Car Parking Enforcement Services

N Grimshaw

3 years plus 1

Off Street Car Parking Barrier Service

N Grimshaw

10 years

Supply & Delivery of Forced Bedding Bulbs

N Grimshaw

Up to 5 years

Mattress Recycling

N Grimshaw

3 years plus 1

Roll-on Roll-off Skip Maintenance

N Grimshaw

3 years plus 1

Supply and Delivery of Grounds Maintenance Plant & Equipment

N Grimshaw

Up to 5 years

Entertainment for Parks Events

N Grimshaw

Up to 5 years

Managed Service for Energy

R Cregan

Up to 5 years

Construction of Employment Academy

A Reid

1 year with the option to renew for a further  year

 

 

 

Table 2 – Contracts for extension of contract period

 

Title of Tender

Director Responsible

Proposed Extension

T1365 - Framework for the Delivery of Manned Security Services to Belfast City Council

 

 

J Walsh

Month by month until new contract is in place

T1595 Supply, Delivery and Fitting of Hydraulic Hoses

N Grimshaw

Ext to 18 Nov 2018 until new tender is in place

T1577 Administration and Delivery of First Aid Training

J Walsh

Month by month until new contract is in place

 

Table 3 Direct Award Contracts (Single Tender Action)

 

System / product

Supplier

 Estimate

Tender for the Removal of Bonfire and Associated Material

Restricted 

Restricted

Installation and Storage of Christmas Lights

BCCM

£70,000 (part contribution)

 

 

Table 4 Contracts Awarded (April - Aug 2018 inclusive)

 

 

Title of Contract

Successful Contractor

Senior Reporting Officer

Contract Duration

Supply and delivery of animal feed for Belfast Zoo (T1814)

Dietex International and Dodson & Horrell

N Grimshaw

1 year with the option to renew annually for a further 2 years

Supply and delivery of frozen and live animal feed (T1852)

WD Meats ltd (Lot 3 only)

N Grimshaw

4 years

Supply and delivery of 26T RCV with Bin Lift (T1854a)

Denis Eagle ltd via YPO framework

N Grimshaw

3 years with the option to renew for a further year

Peace IV Marking the Decade of Centenaries(T1857)

Corrymela Community

N Grimshaw

4 years

Belfast Bikes Sponsorship (T1863)

Belfast Harbour Comm  issioner/Just Eat

A Reid

3 years

Digitisation of Building Control Records (T1865)

Digital Scanning Services Ltd

A Thatcher

1 year with the option to renew for a further 3 years

Tender for the delivery, erection and dismantling of marquees (T1866)

North Down Marquees Ltd

D Durkin

1 year with the option to renew for a further 3 years

Tender for the supply of bottled and mains fed water (T1867)

Irish food & Beverage Ltd and All water Systems Ltd

G Millar

3 years

Design, delivery and management of Twilight Market (T1868)

Event-Ful Company

D Durkin

1 year

Tender for the provision of a taxi service (T1869)

Value Cabs ltd

G Millar

3 years

Tender for consultancy services for the development of a business case for investment  in infrastructure (T1871)

Ove Arup & Partners

A Reid

2-3 years

Animal Healthcare at Belfast Zoo (T1872)

Jubilee Veterinary Clinic

N Grimshaw

Up to 5 years

Supply and delivery of frozen fish to Belfast Zoo (T1883)

Marine Nutrition Ltd

N Grimshaw

1 year with option to renew for a further 2 years

Supply and delivery of playground equipment (T1849)

Allplay Ireland Ltd; Garden Escapes Ltd; Haffey Sportsgrounds Ltd; Hawthron Heights Ltd; Play & Leisure services Ltd & Spraoi Linn Ltd

N Grimshaw

1 year with option to renew for a further 2 years

Provision of consultancy service for technical and procurement advisors for the delivery of LFFN (T1874)

Farrpoint Ltd

R Cregan

1 year with the option to renew for a further 3 years

Supply and delivery of crew and day cabs with beaver tails/box bodies (T1884)

NI Trucks Ltd

N Grimshaw

3 years

Event management and support services for MIPIM 2019 (T1886)

Lanyon Communications

N Gallagher

1 year

Supply, delivery, installation and refurbishment of free standing litter bins (T1890)

Unicorn Containers Ltd

N Grimshaw

1 year with option to renew for a further 2 years

Tender for the provision of play equipment inspections at BCC sites (T1892)

Play Services Ireland Ltd

N Grimshaw

1 year with the option to renew for a further 4 years

Consultancy services for a strategic sites assessment (T1897)

ARUP Ltd

C Reynolds

1 year

Delivery of procurement operating model and sourcing programme (T1904)

Performance Purchasing Ltd

D Durkin

4 months with option to renew on a monthly basis

Maintenance of housing benefits software & support (NIHE managed service contract)

Northgate

R Cregan

1 year

Maintenance of mapping agreement LPS

LPS Ordnance survey

R Cregan

1 year

Premier Support (Gold)

Microsoft

R Cregan

1 year

Oracle Site Licence

Oracle

R Cregan

1 year

Maintenance & support of the travel & subsistence system

Selima

R Cregan

18 months

Maintenance & support of CIVICA APP (Flare)

CIVCA

R Cregan

3 years

Maintenance & support of Vendor Invoice Management

VIM

R Cregan

4 year

Energy Management

M&C Energy Group Ltd

G Millar

6 months

Contract for Kerbside recycling

Bryson recycling

N Grimshaw

1 year

Development of a bespoke inclusive growth framework for BCC

Metro Dynamics

J Tully

1 year

Contract for the Annual Property Asset Valuation

Land & Property Service (LPS)

G Millar

5 years

Contract for Provision of and access to legal material & research

Lexis Nexis

J Walsh

3 years

Waterproofing for WFH Roof (T1909)

Gordon & Co

G Millar

1 year

Contract for admission to Risk Avoidance Danger Awareness Resource Centre (T1908)

RADAR

N Grimshaw

3 years

Tender for the removal of bonfire and associated material

Restricted

N Grimshaw

1 year

Installation and storage of Christmas lights

BCCM

A Reid

1 year

 

Supporting documents: