Minutes:
The Committee approved the recommendations in respect of applications received up to 9th October, 2018 as set out in the following appendix:
NAME OF ORGANISATION |
FUNCTION DATE |
FUNCTION DESCRIPTION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
|
2018 EVENTS |
|
||||||
mTECH Academy |
5 October 2018 |
Smart Cities reception - Presentation and networking reception for local schoolchildren and teachers to hear about City Deal, World Congress.
Numbers attending – 100 |
A & D |
No (not for profit) |
Yes - Tea Coffee and Biscuits |
Approved by Delegated Authority No Charge Tea and Coffee Reception |
|
Red Bull |
3 November 2018 |
Pre event reception for the large outdoor Red Bull Formula 1 event in the grounds of City Hall – Reception for invited guests, media and VIPs.
Numbers attending -350 |
B |
No – linked to City Events Unit £300 waived due to income and tourist generated by the event. |
No - client providing the drinks linked to their brand |
Approved by Delegated Authority Approve No Room Charge No Hospitality |
|
Pulse Smart Hub |
29 November 2018 |
Launch of Pulse Smart Hub Launch - Presentation and networking reception to launch 25 smart hubs in and around city centre in partnership with Belfast City Council, charities and local stakeholders.
Numbers attending – 100 |
A & B |
Yes - £115.00 |
No – commercial company |
Approved No Charge No Hospitality |
|
2019 EVENTS |
|
||||||
Helplines Network NI |
6 February 2019 |
NI Helplines Awareness Day 2019 – Event to raise awareness of the work of Helplines NI – advice, counselling and range of services for most vulnerable in the community.
Numbers attending – 150 |
D |
No (Community) |
Yes - Tea Coffee and Biscuits |
Approve No Charge Tea and Coffee Reception |
|
Keep Northern Ireland Beautiful |
12 February 2019 |
Live Here, Love Here Community Awards – Drinks reception, dinner and awards ceremony to celebrate the work of volunteers and groups who participate in Live Here Love Here campaign now in its 5th year.
Numbers attending - 240 |
B & C |
No (Charity) |
Yes - Wine Reception |
Approve No Room Charge Wine Reception |
|
Institute of Physics |
16 February 2019 |
Family Friendly Physic Carnival – large-scale public event with interactive activities to promote physics to children and future opportunities. This event will link in with Belfast Strategic Partnership Family Friendly Belfast Initiative. Numbers attending – 700 |
A |
No (Charity)
|
No – public event taking place all day event so difficult to offer TCB reception. |
Approve No Room Charge No Hospitality |
|
Ulster University |
14 March 2019 |
International School “Progress in Hydrogen Safety” Gala Dinner – Tour of City Hall, drinks reception, dinner and speeches as part of the 5-day conference in UUJ to welcome guests to Belfast.
Numbers attending - 60 |
A & B |
No – linked to Visit Belfast £300 waived |
Yes - Wine Reception as linked to Visit Belfast |
Approve No Room Charge Wine Reception |
|
Ulster University |
13 November 2019 |
UK Bathing Waters Conference Dinner – drinks reception, dinner and speeches as part of the 2-day conference in Titanic Belfast to welcome guests to Belfast.
Numbers attending -180 |
A & B |
No – linked to Visit Belfast £300 waived |
Yes - Wine Reception as linked to Visit Belfast |
Approve No Room Charge Wine Reception |
|
2020 EVENTS |
|
||||||
Royal Economic Society |
6 April 2020 |
RES Annual Conference reception as part of 3-day conference hosted and held in Queens University.
Numbers attending - 350 |
A & B |
No – linked to Visit Belfast £300 waived |
Yes - Wine Reception as linked to Visit Belfast |
Approve No Room Charge Wine Reception |
|
Supporting documents: