Agenda item
Minutes:
The Committee approved the recommendations made in respect of applications received up to 11th January, 2019 as set out in the following appendix, subject to a drinks reception being provided for the North Belfast Interface Network/TASCIT event:
|
NAME OF ORGANISATION |
FUNCTION DATE |
FUNCTION DESCRIPTION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
|
2019 EVENTS |
||||||
|
Sustrans |
28 January 2019 |
Launch of Bike Life 2040 project – Sustrans, the walking and cycling charity, has completed research about cycling and future plans. Bike Life 2040 report is aligned with Belfast Agenda to encourage cycling.
Numbers attending –50
|
C |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Approved by Delegated Authority
Recommend to approve, No charge, Tea and Coffee Reception |
|
Nepalese Community NI |
20 February 2019 |
Nepal Day – a cultural event to celebrate Nepali food and culture. This event is jointly organised by the Embassy of Nepal and Nepali Community NI.
Numbers attending – 300 |
C & D |
No (Community) |
No (they provide their own themed menu) |
Approved by Delegated Authority
Recommend to approve, No charge, No hospitality |
|
Northern Ireland Institute for the Disabled |
21 February 2019 |
Celebration of 140 years of NIID – an event to celebrate the work of NIID over the past 140 years, allow people to know more about the charity, its history and work and unveil new branding.
Numbers attending –200
|
C & D |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Approved by Delegated Authority
Recommend to approve, No charge, Tea and Coffee Reception |
|
Victim Support NI |
22 February 2019 |
Showcase and networking event to highlight the rise of cybercrime and scams with talks, workshops and advice.
Numbers attending –150 |
C |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Approved by Delegated Authority
Recommend to approve, No charge, Tea and Coffee Reception |
|
Northern Ireland Community of Refugees and Asylum Seekers |
28 February 2019 |
Showcase and networking event to discuss, learn and share refugee women experiences across UK and Ireland.
Numbers attending –200 |
C |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Approved by Delegated Authority
Recommend to approve, No charge, Tea and Coffee Reception |
|
Malaysian Student Society of Northern Ireland |
2 March 2019 |
Malaysian Night – a cultural showcase event to promote and celebrate Malaysian culture with entertainers, dance, music and food.
Numbers attending – 300 |
C & D |
No (Community) |
No (they provide their own themed menu) |
Approved by Delegated Authority
Recommend to approve, No charge, No hospitality |
|
Soroptimist International |
5 March 2019 |
Showcase of Maternal Mental Health in NI – raise awareness of mental health with emphasis on mothers with post-natal depression. Reduce the stigma, encourage talking and seeking help for them and their families. The event is linked to Women’s Day events.
Numbers attending - 100 |
C |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Approved by Delegated Authority
Recommend to approve, No charge, Tea and Coffee Reception |
|
European Youth Parliament |
16 March 2019 |
NI Regional Session of Youth Parliament - teams of secondary students debate and present their ideas and solutions on current topics.
Numbers attending - 80 |
B & D |
No (Charity) |
No (they provide their own lunches for attendees) |
Approved by Delegated Authority
Recommend to approve, No charge, No hospitality |
|
Womens Tec Student Gala Awards |
21 March 2019
|
2019 Women’s Tec Gala Awards – part of 21st anniversary year of events, this event will be a celebration of education and learning and will recognize student achievement.
Numbers attending - 100 |
C |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Approved by Delegated Authority
Recommend to approve, No charge, Tea and Coffee Reception |
|
North Belfast Interface Network/ TASCIT |
26 March 2019 |
Exploring Cultural Identities Celebration – Event to celebrate the end of cross community training event and present certificates to participates.
Numbers attending - 100
|
C&D |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Recommend to approve, No charge, Tea and Coffee Reception |
|
The Boys Brigade NI District |
18 April 2019 |
Queen’s Badge Celebration – celebration and presentation ceremony for those who completed their Queens Badge Award, highest award in the Boys Brigade.
Numbers attending - 500 |
C&D |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Recommend to approve, No charge, Tea and Coffee Reception |
|
The Open University |
15 or 23 May 2019 |
Open University 50th Anniversary Dinner – this event will be part of the year long celebration of 50 years of open access to education. The event will be a drinks reception, dinner and networking.
Numbers attending - 100 |
C |
No (Charity) |
Yes, Wine Reception
|
Recommend to approve, No Charge, Wine Reception |
|
Keep Northern Ireland Beautiful |
5 June 2019 |
Translink Eco-Schools Travel Challenge 10th Anniversary An event for school children to announce the winners of Travel Challenge 2019, showcase 10 years of this campaign and promote use of public transport.
Numbers attending – 150 |
C |
No (Charity) |
Yes – Tea, Coffee and Biscuits |
Recommend to approve, No charge, Tea and Coffee Reception |
|
Belfast Islamic Centre |
8 June 2019 |
Celebration of Eid Al-Fitr – is the biggest Muslim celebration to mark the end of Ramadan. The format will include dinner and speeches.
Numbers attending – 300
|
C & D |
No (Charity) |
Soft Drinks Reception |
Recommend to approve, No charge, Soft Drinks reception |
|
Common Purpose |
12 June 2019 |
Meridian Award Ceremony – final day of the Meridian Programme to review progress made and present awards to participants of the course.
Numbers attending – 40
|
C & D |
No (Charity) |
Yes – Tea, Coffee and Biscuits
Or NO |
Recommend to approve, No charge, Tea and Coffee Reception |
|
British Medical Association |
23 June 2019 |
Chair of Representative Body Welcome Reception and Dinner - BMA annual meeting takes place at ICC Belfast for 5 days and this event is the opening celebration.
Numbers attending – 250
|
A&B |
No
(£825 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Recommend to approve, No Charge, Wine Reception |
|
Queens University Belfast |
22 August 2019 |
5th IFAC Conference on Intelligent Control and Automation Sciences - Dinner with speeches and entertainment as part of 3 day conference.
Numbers attending – 200
|
A&B |
No
(£825 waived as linked to Visit Belfast) |
Yes, Wine Reception (linked to Visit Belfast) |
Recommend to approve, No Charge, Wine Reception |
|
The British Institute of Cleaning Science |
6 September 2019 |
NI Cleaning Operative of the Year Awards – Awards Ceremony recognising excellence across the industry.
Numbers attending - 100
|
C |
Yes Charge £115 |
No - as commercial |
Approve Charge £115 No Hospitality |
|
Law Society of Northern Ireland |
12 September 2019 |
Annual Council Dinner 2019 – Networking event for the legal community.
Numbers attending – 200 – 300 |
A&B
1 in 3 rule be applied |
Yes charge £825 |
No
|
Recommend to approve, I in 3 rule be applied Charge £825 No Hospitality
|
|
International Association of Insolvency Regulators |
18 September 2019 |
Formal Conference Dinner – dinner and musical entertainment as part of a 4 day conference taking place in Merchant Hotel.
Numbers attending - 70 |
A&B |
No
(£300 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Recommend to approve, No Charge, Wine Reception |
|
National Organisation for the Treatment of Abuse (NOTA) |
19 September 2019 |
International Conference Closing dinner Annual meeting takes place at Europa Hotel for 3 days and this event is the opening event.
Numbers attending – 250
|
A&B |
No
(£825 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Recommend to approve, No Charge, Wine Reception |
|
Dods Parliamentary Communications Ltd |
31 October 2019 |
NICS Awards 2019 – Awards ceremony and dinner to celebrate the very best of the NI Civil Service.
Numbers attending - 250 |
C |
Yes charge £825 |
No (commercial company)
|
Recommend to approve, Charge £825 No Hospitality |
|
Irish Football Association Foundation |
6 November 2019 |
IFA McDonalds Community Football Awards – Celebrating the volunteers who help deliver their programs – reception, dinner, entertainment and awards.
Numbers attending - 190 |
C & D |
No (Charity) |
No Hospitality |
Recommend to approve, No Charge, No Hospitality |
|
40 (NIH) Signal Squadron |
4 April 2020 |
100 year Centenary of the Royal Corps of Signals – – dinner and musical evening celebration event.
Numbers attending – 150
|
C & D |
No (Community/ not for profit) |
Yes Wine Reception |
Recommend to approve, No Charge, Wine Reception |
Supporting documents:
-
Requests for use of the City Hall and the provision of Hospitality, item 9a
PDF 94 KB -
Appendix 1 Use of City Hall -SPR January 2019, item 9a
PDF 70 KB