Agenda item

Requests for use of the City Hall and the Provision of Hospitality

Minutes:

            The Committee considered the following applications for the use of the City Hall

and the provision of hospitality which had been received up to 11th March, 2019:

 

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

HOSPITALITY

OFFERED

CIVIC HQ RECOMMEND

2019 EVENTS

Queen’s University Belfast Ladies Boat Club

11 May 2019

Ladies Boat Club 50th Anniversary Dinner –dinner to mark 50 years since inception of the ladies boat club at Queens, reflecting on clubs history, local athletes and what the club offers student.

 

 

Numbers attending –150

 

C

No - Charity

No  

Approve

No room charge

No hospitality

Belfast Media Group

31 May 2019

Best of the North Awards 2019 –celebratory event for the services, businesses, products and people based in North Belfast and their contribution to North Belfast and the community.

 

Numbers attending 350

 

B & C

 

1 in 3 rule

Yes - £825

No

Approve

Room charge

No hospitality

 

Belfast Pride

26 July 2019

Belfast Pride Awards–

LGBT Community awards ceremony. Drinks reception followed by presentations.

 

Numbers attending 300+

A, C & D

No - Charity

No

Approve,

No Charge

No hospitality

Travel Trade Corporation with support from Tourism NI

18 August 2019

Trafalgar Awards Eveningfor senior personnel in the TTC. This ceremony will awards presentation, drinks and refreshments. It is part of a large programme of events for the Travel Trade Corporation Global Conference.

 

Numbers attending 130

A, B & C

No

(£300 waived as linked to Tourism NI)

Yes, wine reception

Approve

No Charge

Wine Reception

Patient and Client Council

10 October 2019

10 Year Anniversary Relaunch Eventto celebrate contribution of public to local health and social care services. Launch of new support service.

 

Numbers attending 300+

C

Yes £300

No

Approve

Room charge

No hospitality

 

The Chartered Institute of Building (CIOB)

23 November 2019

Graduation Ceremony for Chartership Qualifications for construction management and leadership.The event will be a ceremony, reception and networking.

 

Numbers attending 130

C

No - Charity

No

Approve

No charge

No hospitality

 

 

JCI (Junior Chamber International)

Belfast

23 November 2019

JCI UK National Convention Awards and Gala Dinner 2019 –award ceremony and dinner reception to close the 3 day conference.

 

Numbers attending 250

A &B

No

(£825 waived as linked to Visit Belfast)

Yes, Wine Reception

 

(linked to Visit Belfast)

Approve

No charge

Wine Reception

Flax Trust

5 December 2019

Flax Trust Inter-Community School Choirs Award; competition event of 9 choirs from 18 schools to win a trophy and monetary award.

 

Numbers attending - 550

C & D

No - Charity

No

Approve

No Charge

No Hospitality

2020 EVENTS

British Association for Music Therapy

3 April 2020

BAMT Conference 2020 Reception and Launch –

Opening reception with speeches, buffet and dancing as part of a 3 day conference taking place in Queens University Belfast.

 

Numbers attending –300

 

A & B

No - Charity

Yes, Wine Reception

 

 

Approve

No charge

Wine Reception

Pharmaceutical Society of Australia (PSA)

21 May 2020

Welcome Reception for the 45th PSA Offshore Refresher Conference -conference reception as part of a 4 day conference taking place in Belfast.

 

Numbers attending –300

 

A & B

No

 

(£300 waived as linked to Visit Belfast)

Yes, Wine Reception

 

(linked to Visit Belfast)

Approve

No charge

Wine Reception

 

International Association of Gaming Advisors (IAGA)

16  June 2020

2020 International Gaming Summit & GREF Annual Conference Cocktail Reception –

Welcome reception as part of a 3 day conference taking place in Belfast.

 

Numbers attending –250

A & B

No

 

(£300 waived as linked to Visit Belfast)

Yes, Wine Reception

 

(linked to Visit Belfast)

Approve

No charge

Wine Reception

2021 EVENTS

Ulster University, UK Psychological Trauma Society

17 June 2021

Welcome Reception for the ESTSS 2021 Conference–reception for international delegates as part of a 4 day conference taking place in Belfast.

 

Numbers attending – 400

 

A & B

No

 

(£300 waived as linked to Visit Belfast)

Yes, Wine Reception

 

(linked to Visit Belfast)

Approve

No charge

Wine Reception

2022 EVENTS

Lions Club International  

13 March 2022

Opening Board of Directors Dinner –this is the first board meeting in 101 year history to take place in Ireland and Belfast was chosen. This dinner will mark the beginning of 6 day events programme. 

 

Numbers attending –150

 

A & B

No

 

(£825 waived as linked to Visit Belfast)

Yes, Wine Reception

 

(linked to Visit Belfast)

Approve

No charge

Wine Reception

 

            The Committee approved the recommendations.

 

Supporting documents: