Minutes:
The Committee considered the following applications for the use of the City Hall
and the provision of hospitality which had been received up to 11th March, 2019:
NAME OF ORGANISATION |
FUNCTION DATE |
FUNCTION DESCRIPTION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
2019 EVENTS |
||||||
Queen’s University Belfast Ladies Boat Club |
11 May 2019 |
Ladies Boat Club 50th Anniversary Dinner –dinner to mark 50 years since inception of the ladies boat club at Queens, reflecting on clubs history, local athletes and what the club offers student.
Numbers attending –150
|
C |
No - Charity |
No |
Approve No room charge No hospitality |
Belfast Media Group |
31 May 2019 |
Best of the North Awards 2019 –celebratory event for the services, businesses, products and people based in North Belfast and their contribution to North Belfast and the community.
Numbers attending 350
|
B & C
1 in 3 rule |
Yes - £825 |
No |
Approve Room charge No hospitality |
Belfast Pride |
26 July 2019 |
Belfast Pride Awards– LGBT Community awards ceremony. Drinks reception followed by presentations.
Numbers attending 300+ |
A, C & D |
No - Charity |
No |
Approve, No Charge No hospitality |
Travel Trade Corporation with support from Tourism NI |
18 August 2019 |
Trafalgar Awards Eveningfor senior personnel in the TTC. This ceremony will awards presentation, drinks and refreshments. It is part of a large programme of events for the Travel Trade Corporation Global Conference.
Numbers attending 130 |
A, B & C |
No (£300 waived as linked to Tourism NI) |
Yes, wine reception |
Approve No Charge Wine Reception |
Patient and Client Council |
10 October 2019 |
10 Year Anniversary Relaunch Eventto celebrate contribution of public to local health and social care services. Launch of new support service.
Numbers attending 300+ |
C |
Yes £300 |
No |
Approve Room charge No hospitality
|
The Chartered Institute of Building (CIOB) |
23 November 2019 |
Graduation Ceremony for Chartership Qualifications for construction management and leadership.The event will be a ceremony, reception and networking.
Numbers attending 130 |
C |
No - Charity |
No |
Approve No charge No hospitality
|
JCI (Junior Chamber International) Belfast |
23 November 2019 |
JCI UK National Convention Awards and Gala Dinner 2019 –award ceremony and dinner reception to close the 3 day conference.
Numbers attending 250 |
A &B |
No (£825 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No charge Wine Reception |
Flax Trust |
5 December 2019 |
Flax Trust Inter-Community School Choirs Award; competition event of 9 choirs from 18 schools to win a trophy and monetary award.
Numbers attending - 550 |
C & D |
No - Charity |
No |
Approve No Charge No Hospitality |
2020 EVENTS |
||||||
British Association for Music Therapy |
3 April 2020 |
BAMT Conference 2020 Reception and Launch – Opening reception with speeches, buffet and dancing as part of a 3 day conference taking place in Queens University Belfast.
Numbers attending –300
|
A & B |
No - Charity |
Yes, Wine Reception
|
Approve No charge Wine Reception |
Pharmaceutical Society of Australia (PSA) |
21 May 2020 |
Welcome Reception for the 45th PSA Offshore Refresher Conference -conference reception as part of a 4 day conference taking place in Belfast.
Numbers attending –300
|
A & B |
No
(£300 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No charge Wine Reception |
International Association of Gaming Advisors (IAGA) |
16 June 2020 |
2020 International Gaming Summit & GREF Annual Conference Cocktail Reception – Welcome reception as part of a 3 day conference taking place in Belfast.
Numbers attending –250 |
A & B |
No
(£300 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No charge Wine Reception |
2021 EVENTS |
||||||
Ulster University, UK Psychological Trauma Society |
17 June 2021 |
Welcome Reception for the ESTSS 2021 Conference–reception for international delegates as part of a 4 day conference taking place in Belfast.
Numbers attending – 400
|
A & B |
No
(£300 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No charge Wine Reception |
2022 EVENTS |
||||||
Lions Club International |
13 March 2022 |
Opening Board of Directors Dinner –this is the first board meeting in 101 year history to take place in Ireland and Belfast was chosen. This dinner will mark the beginning of 6 day events programme.
Numbers attending –150
|
A & B |
No
(£825 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No charge Wine Reception |
The Committee approved the recommendations.
Supporting documents: