Agenda item

Contracts Update

Meeting of Strategic Policy and Resources Committee, Friday, 12th April, 2019 9.30 am (Item 7a)

Minutes:

The Committee:

· approved the public advertisement and acceptance of tenders as listed in Appendix 1, Table 1 through the Council’s electronic procurement system;

· granted delegated authority to the appropriate Director using pre-agreed criteria to accept the most economically advantageous tender;

· agreed to accede to Standing Order 55(b) - exceptions in relation to contracts by direction of the council acting on recommendation of a Chief Officer that the exception is justified in special circumstances for the contracts laid out in paragraph 3.6 and Appendix 1 Table 2;

· noted that the Council had an existing contract with Land and Property Services (LPS) for the provision of detailed property surveys and agreed to the LPS request that this contract be extended for another year; and

· noted the update on the City Revitalisation Programme:

Appendix 1 - Schedule of tenders for consideration

Table 1 - New tenders

Title of tender	Senior Responsible Officer	Proposed contract duration
Microsoft SQL Server	Ronan Cregan	Up to 3 years
Twilight Market (T1957)	Alistair Reid	Up to 2 years
Technical Procurement Support	Alistair Reid	Up to 2 years
Employment Academies – procurement framework	Alistair Reid	Up to 4 years
GCSE Revision Programme	Alistair Reid	Up to 4 years
City Youth Support Programme	Alistair Reid	Up to 4 years
Enterprise Pathway	Alistair Reid	Up to 4 years
Employer Engagement	Alistair Reid	Up to 4 years
City Deal: technical expertise	Alistair Reid	Up to 2 years
Employment Academy - Leisure	Alistair Reid	Up to 2 years
Graduate Enterprise Programme	Alistair Reid	Up to 3 years
Social Economy Programme	Alistair Reid	Up to 3 years
Accessibility Research	Alistair Reid	1 year
Service Evaluation	Alistair Reid	Up to 3 years
Local Tourism – capacity building programme	Alistair Reid	Up to 3 years
Event Management and Support Services for MIPIM 2021 (T1956)	Alistair Reid	Up to 3 years
Employee Counselling Service (T1953)	John Tully	Up to 3 years
Occupational Health Physician Services (T1954)	John Tully	Up to 3 years
Tender for treatment and recycling of carpets and mattresses (T1938)	Nigel Grimshaw	Up to 4 years
Tender for the provision of Asset Management (T1916)	Ronan Cregan	Up to 7 years
Printing and Promotional Publications	Nigel Grimshaw	Up to 5 years
Line marking products and equipment	Nigel Grimshaw	Up to 5 years
Removal of litter and weeds from open spaces including water features	Nigel Grimshaw	Up to 5 years
Supply and delivery of resale goods for Belfast Zoo	Nigel Grimshaw	Up to 4 years
Supply and delivery of trees	Nigel Grimshaw	Up to 3 years
Supply and delivery of Lucerne and Browse	Nigel Grimshaw	Up to 4 years
Provision of services for kerbside recyclable materials	Nigel Grimshaw	Up to 4 years
Receipt, stock control and delivery of waste containers	Nigel Grimshaw	Up to 4 years
Collection and reuse/recycling of plasterboard	Nigel Grimshaw	Up to 3 years
Removal, transportation and emptying of skips and hook lift containers	Nigel Grimshaw	Up to 5 years
Supply and delivery of bedding plants	Nigel Grimshaw	Up to 3 years
Supply and installation of summer plants and containers	Nigel Grimshaw	Up to 4 years
Corporate Health & Safety Management System	Ronan Cregan	Up to 7 years

Table 2 - Direct Award Contracts (Single Tender Action)

System/Product	Supplier	Annual estimate
Housing Benefits software and support (NIHE Managed Service Contract) (T1959)	Northgate	£230,000
Mapping Agreement LPS	LPS Ordnance Survey	£75,000
Premier Support (Gold)	Microsoft	£52,000
Oracle Site Licence	Oracle	£38,000
Clockwise Replacement	Softworks	£50,000
E-Bravo	Bravo Solutions	£30,000
Remote site connectivity – BT complete	BT	£35,000
Event Management and Support Services for MIPIM 2020	Lanyon Communications	£90,000
City Revitalisation Programme Marketing & Communication (approved in principle see 3.8)	TBC	£300,000

Supporting documents: