Minutes:
The Committee:
· approved the public advertisement and acceptance of tenders as listed in Appendix 1, Table 1through the Council’s electronic procurement system;
· granted delegated authority to the appropriate Director using pre-agreed criteria to award the most economically advantageous tender;
· agreed to accede to Standing Order 55(b) - exceptions in relation to contracts by direction of the council acting on recommendation of a Chief Officer - that the exception is justified in special circumstances for the contracts setout in 3.6 andAppendix 1 Table 2;
· approved the extensions as detailed in Appendix 1, Table 3;
· noted the contracts that have been awarded (January – May 2019 inclusive) Appendix 1, Table 4; and
· noted that the Committee had delegated authority in relation to the award of contracts.
Appendix 1 - Schedule of tenders for consideration
Table 1 - New tenders
Title of tender |
Senior Responsible Officer |
Proposed contract duration |
Tender for the provision of a bring site service |
Nigel Grimshaw |
Two years with optional extension of anytime up to two years and a further two years thereafter |
Tender for the provision of a dry material recovering facility |
Nigel Grimshaw |
Three years with the option to extend for a further two years. |
Delivery of parks education programme |
Nigel Grimshaw |
Up to five years |
Supply and delivery of waste containers and food waste liners |
Nigel Grimshaw |
Up to three years |
Supply & delivery of Fruit & Veg to Belfast Zoo |
Nigel Grimshaw |
Up to three years |
Supply & delivery of bedding plants and supply & delivery & offloading of forcing and bedding bulbs |
Nigel Grimshaw |
Up to three years |
Provision of de-icing and snow clearance (winter) service |
Nigel Grimshaw |
Up to three years |
Supply, delivery and offloading of haylage, meadow hay and barley straw |
Nigel Grimshaw |
Up to four years |
Annual Bituman including small civil engineering works |
Nigel Grimshaw |
Up to four years |
MTC for roller shutter doors – repair, maintenance and minor alterations |
Gerry Millar |
One year with the option to extend for a further three years |
MTC for general metal and small engineering - callout repairs and minor works |
Gerry Millar |
One year with the option to extend for a further three years |
MTC for glazing – callout, repairs and minor works |
Gerry Millar
|
One year with the option to extend for a further three years |
MTC for air conditioning – callout ,repairs and minor works |
Gerry Millar |
One year with the option to extend for a further two years |
MTC for electrical insurance repairs and small works |
Gerry Millar |
One year with the option to extend for a further two years |
MTC for pitch lighting – callout, repairs and minor works |
Gerry Millar |
One year with the option to extend for a further two years |
MTC for roofing services – callout, repairs and minor works |
Gerry Millar |
One year with the option to extend for a further two years |
Supply and delivery of footwear and gloves |
Gerry Millar |
One year with the option to extend for a further two years |
Supply and delivery of electrical materials |
Gerry Millar |
One year with the option to extend for a further three years |
Supply and delivery of plastic sacks |
Gerry Millar |
One year with the option to extend for a further three years |
Resurface main yard at Cregagh Civic Amenity Centre |
Gerry Millar |
4-8 weeks |
Boiler replacement at Morton CC & Belvoir Acitivity |
Gerry Millar |
8-12 weeks |
Upgrade fire alarm at waste transfer station |
Gerry Millar |
4-8 weeks |
Replacement of flooring at Ballysillan LC |
Gerry Millar |
2-4 weeks |
Installation of Christmas lights at City Hall |
Gerry Millar |
12 weeks |
Repairs to roofing at Smithfield Market |
Gerry Millar |
4-6 weeks |
CHP Works at Ballysillan Leisure Centre |
Gerry Millar |
Up to five years
|
Analysis of samples from the North Foreshore |
Gerry Millar |
Up to three years |
Online Business Case 2 for Belfast Destination Hub |
Alistair Reid |
Up to one year |
Strategic Engagement Framework for Belfast Destination Hub |
Alastair Reid |
Up to one year |
Project concept development for Belfast Destination Hub |
Alastair Reid |
Up to two years |
Tender for the delivery of two summer lighting pilots |
Alastair Reid |
Up to one year |
Tender for proposal for a festival of light to animate Belfast City Centre throughout Xmas 2019 |
Alastair Reid |
Up to one year |
Employment Academy – Leisure (T1976) |
Alastair Reid |
Up to three years |
Purchase of mobile ventilation units for St Georges Market |
Alastiar Reid |
Up to ten years |
Table 2 - Direct Award Contracts (Single Tender Action)
|
Table 3 - Contract Extension
|
Table 4 – Tenders Awarded (January to May 2019)
Title of tender |
Successful Contractor |
Senior Responsible Officer |
Supply and delivery of ambient food (T1918) |
Henderson Foodservice Ltd |
John Walsh |
Supply and delivery of kerbside sort vehicles (T1932) |
Romanquip Ltd |
Nigel Grimshaw |
Provision of a personal development project - PEACE IV (T1920) |
Extern NI |
Nigel Grimshaw |
Supply and delivery of top dressing sand and topsoil (T1877) |
Clive Richardson Ltd |
Nigel Grimshaw |
Tender for wet pour repairs (T1878) |
Play and Leisure Services Ltd |
Nigel Grimshaw |
Administration and provision of first aid training courses (T1911) |
Proparamedics Ltd |
John Walsh |
Provision of a medical referee service (T1875) |
Dr Smith |
Nigel Grimshaw |
Removal and disposal of sharps and drug paraphernalia (T1894) |
Ace Drains |
Nigel Grimshaw |
Good relations through sport – PEACE IV (T1925) |
Active Communities Network |
Nigel Grimshaw |
Supply and delivery of fresh meat and poultry (T1929) |
Lynas Foodservice Ltd |
John Walsh |
Maintenance of grounds maintenance plant and equipment (T1913) |
Broderick Grass Machinery Ltd |
Nigel Grimshaw |
Delivery of care employment academy (T1931) |
DFPF Ltd t/a People 1st |
Nigel Grimshaw |
Supply and erection of street nameplates (T1935) |
Traffic Signs and Equipment Ltd |
Alistair Reid |
Maintenance and removal of flower displays (T1870) |
Clive Richardson Ltd |
Nigel Grimshaw |
Design, delivery and management of twilight market (T1957) |
The Event-ful consultancy |
John Greer |
Advertising service for the placement of planning notices (T1898b) |
Independent News and Media Ltd |
Aidan Thatcher |
Supporting documents: