Minutes:
The Committee approved the recommendations made in respect of applications received up to 10 June 2019 as set out below:
NAME OF ORGANISATION |
FUNCTION DATE |
FUNCTION DESCRIPTION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
2019 EVENTS |
||||||
Embassy of Sweden |
6 June 2019 |
National Day Reception – A reception to mark the visit of the Swedish Embassy to Belfast to support and develop connections between Sweden and Northern Ireland. Organised in conjunction with the European Unit.
Numbers attending – 50 - 100 |
B |
No
£300 waived due to links to Council |
Yes, Wine Reception |
Approved by Delegated Authority
Approve No charge Wine Reception |
Extern |
12 June 2019 |
Launch of Personal Change Programme
(PCP) – A launch event for the Personal Change Programme, a
Shared Cities Partnership
Numbers attending – 80 |
B&D |
No (Charity)
|
No hospitality |
Approved by Delegated Authority
Approve No charge No hospitality |
St Rose’s Dominican College |
22 June 2019 |
St Rose’s Dominican College Gala Dinner – A dinner to celebrate the lifetime of the school over the last 58 years before it merges with two neighbouring schools to become All Saints College.
Numbers attending – 150 est |
C |
No |
Yes, Wine Reception |
Approved by Delegated Authority
Approve No charge Wine Reception |
British Council |
25 July 2019 |
IAESTE Annual Summer Reception – a dinner to welcome international trainees involved in the IAESTE programme for paid industry placements across the STEM industry in NI.
Numbers attending – 80 - 100 |
B&C |
No – Charity |
No hospitality |
Approved by Delegated Authority
Approve No charge No hospitality |
Education Authority, Intercultural Education Service and The Executive Office, Urban Villages
|
16 September 2019 |
Schools of Sanctuary Celebration Awards – An awards ceremony for primary and post primary schools participating in the Schools of Sanctuary programme.
Numbers attending – 200 est |
C |
Yes - £115 |
No hospitality |
Approved by Delegated Authority
Approve No charge No Reception |
Belfast Health and Social Care Trust |
11 or 25 November 2019 |
Belfast Trust Chairman’s Awards 2019 – Awards ceremony to recognise the contributions and achievements of the staff in the Belfast Trust.
Numbers attending - 300 |
C |
Yes - £825 |
No hospitality |
Approved by Delegated Authority
Approve Charge £825 No hospitality |
Peace Players Northern Ireland |
31 August 2019 |
PeacePlayers Champions 4 Peace Graduation Ceremony - to celebration the work of participants who have completed the Champions 4 Peace programme.
Numbers attending – 100-135
|
C & D |
No (Charity) |
Yes, Soft Drinks Reception
|
Approve No charge Soft Drinks Reception
|
Organisation of Malayali’s in NI (OMNI) |
1 September 2019 |
Ponnonam 2019 – Cultural programme to celebrate Onam in the Indian community.
Numbers attending - 500 |
C & D |
No (Community) |
No as annual event with cultural programme format |
Approve No Charge No hospitality
|
Community Relations Council |
17 September 2019 |
Together Building a United Community Engagement Forum - celebration event as part of Good Relations Week to acknowledge the results of community projects involved in the forum.
Numbers attending – 150-200 |
B & C |
Yes - £115 |
No hospitality
|
Approve Charge £115 No hospitality
|
Belfast Healthy Cities |
7 October 2019 |
Launch of Care Zone – Launch of the CareZone project which aims to highlight key health inequalities in North Belfast and create an action plan to tackle these.
Numbers attending – 50
|
B & D |
No (Charity) |
No hospitality |
Approve No Charge No hospitality |
Esc Films |
25 October 2019 |
20th Anniversary Thank You Lunch – Informal lunch to celebrate achievements of esc films over 20 years working with vulnerable people in Belfast.
Numbers attending – 60
|
C |
No (Charity) |
Yes, Wine Reception
|
Approve No charge Wine Reception
|
Queen’s University Belfast |
28 October 2019 |
European Conference in Molecular Pharmacology Welcome Reception – Welcome reception as part of 3 day conference taking place at Queen’s University Belfast.
Numbers attending – 150
|
A & B |
No
£300 waived due to links with Visit Belfast |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No Charge Wine Reception
|
Family Care Adoption Services |
1 November 2019 |
Family Care Adoption Services 50th Anniversary Reception – Reception to celebrate 50th anniversary of Family Care to acknowledge the achievements of adoptive families and their young people.
Numbers attending – 50-80
|
C & D |
No (Charity) |
Yes, Wine Reception
|
Approve No Charge Wine Reception
|
United States Consulate General Belfast |
3 November 2019 |
Welcome Reception for the US Department of State Management Officer’s Workshop – Welcome reception as part of 6 day conference taking place in Belfast.
Numbers attending – 150
|
A & B |
No
£300 waived due to links with Visit Belfast |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No Charge Wine Reception
|
Association for Simulated Practice in Healthcare (ASPiH) |
5 November 2019 |
ASPiH 10th Anniversary Conference Dinner – Conference dinner as part of 4 day conference taking place in Belfast.
Numbers attending – 250 - 300 |
A & B |
No
£825 waived due to links with Visit Belfast |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No Charge Wine Reception
|
Onus (NI) Ltd |
19 November 2019 |
Onus 10th Annual Awards Ceremony of the Workplace Charter on Domestic Violence – Awards Ceremony to recognize the achievement of participating Workplace Charter organisations.
Numbers attending – 120
|
B, C & D |
No (Community) |
Yes, Tea, Coffee & Biscuits
|
Approve No charge Tea and Coffee Reception
|
Belfast Health and Social Care Trust |
7 December 2019 |
10 Year Celebration of the Regional Primary Percutaneous Coronary Intervention Service – Dinner to celebrate 10 years of the service being provided in Cardiology units across Northern Ireland.
Numbers attending – 200-300
|
C |
Yes - £825 |
No hospitality
|
Approve Charge £825 No hospitality
|
2020 EVENTS |
||||||
HelmsBriscoe |
9 March 2020 |
EMEA Regional Meeting Welcome Reception – Welcome reception and networking event as part of a 3 day conference taking place in Belfast.
Numbers attending –250
|
A & B |
No
£300 waived due to links with Visit Belfast |
Yes, Wine Reception
(linked to Visit Belfast)
|
Approve No charge Wine Reception |
CO3, Chief Officers 3rd Sector |
12 March 2020 |
The Leadership and Good Governance Awards – Awards ceremony to celebrate the achievements of leaders in the charity sector in Northern Ireland.
Numbers attending – 80
|
C & D |
No (Charity) |
Yes, Tea, Coffee & Biscuits
|
Approve No charge Tea and Coffee Reception
|
44th Scout Group Belfast |
11 September 2020 |
100th Anniversary Dinner – Dinner to celebrate the past 100 years of the 44th Scout Group in Belfast.
Numbers attending – 70 - 90
|
C & D |
No (Charity) |
Yes, Wine Reception
|
Approve No Charge Wine Reception |
Belfast Health and Social Care Trust |
26 November 2020 |
Belfast Trust Chairman’s Awards 2020 – Annual awards ceremony to recognize the achievements of Belfast Trust staff.
Numbers attending – 300
|
C |
Yes - £825 |
No hospitality
|
Approve Charge £825 No hospitality |
2021 EVENTS |
||||||
European Council on Eating Disorders |
23 September 2021 |
European Council on Eating Disorders General Meeting Welcome Reception– Welcome reception for international delegates as part of a 3 day conference taking place in Belfast.
Numbers attending – 250-300
|
A & B |
No
(£300 waived as linked to Visit Belfast) |
Yes, Wine Reception
(linked to Visit Belfast) |
Approve No charge Wine Reception |
Supporting documents: