Agenda item

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

HOSPITALITY

OFFERED

CIVIC HQ RECOMMEND

2019 EVENTS

Equality Commission

25 September 2019

Launch of Programme for people with disabilities

Showcasing the support on offer to assist them to participate in public life.

Numbers attending – 30

C

Yes - £115

No hospitality

Approved by Delegated Authority

Approve

Charge £115

No Hospitality

World Mycotoxin Forum (WMF)

13 October 2019

Welcome Reception

Welcome reception as part of 3 day conference taking place at ICC Belfast and Titanic Belfast.

Numbers attending – 250

A & B

No

£300 waived due to links with Visit Belfast

Yes, Wine Reception

(linked to Visit Belfast)

Approve

No Charge

Wine Reception

BDO

7 November 2019 or 6 December 2019

30th Anniversary Celebration

Drinks reception to celebrate the 30^th anniversary of BDO’ work in Belfast.

Numbers attending – 250 – 500

C

Yes - £825

(commercial)

Yes, Wine reception as 30^th anniversary

Approve

Charge £825

Wine Reception

2020 EVENTS

CisteInfheistiochta Gaeilge

14 March 2020

10th Anniversary Celebration

Drinks reception and dinner to celebrate 10 years of work across Northern Ireland, including partnerships with Belfast City Council.

Numbers attending – 350-400

C & D

No (Charity)

Yes, Wine reception as 10th anniversary

Approve

No Charge

Wine Reception

The National Deaf Children’s Society

24 March 2020

Young Authors and Artists Prize Day 2020

Prize-giving ceremony to celebrate artistic achievements of deaf children and young people across Northern Ireland.

Numbers attending – 160

C & D

No (Charity)

Yes, Tea Coffee and Biscuits

Approve

No Charge

Tea and Coffee Reception

Belfast Health and Social Care Trust

27 March 2020

2020 Year of the Nurse and Midwife - Celebration Event

Celebration event to recognise achievements of nurses and midwifes working in Belfast and showcase their skills.

Numbers attending – 250 - 500

C

Yes, £300

No, government organisation

Approve

Charge £300

No hospitality

Young Enterprise NI

2 April 2020

YEA NI Awards 2020

Drinks reception, dinner and Awards Ceremony to celebrate the achievements of people across NI who completed YE Programmes.

Numbers attending – 350

Yes A & B

No (Charity)

Yes, Wine Reception

Approve

No charge

Wine Reception

Leonard Cheshire

22 April 2020

ARBI Launch Celebration of a new services offering specialist support to people in NI with alcohol related brain injury.

Numbers attending –100

C& D

No (Charity)

Yes, Tea, Coffee & Biscuits

Approve

No charge

Tea and coffee reception

Queen’s University, Belfast

29 April 2020

Global Agent Fam Trip – Dinner with drinks reception to promote Belfast as an International study choice.

Numbers attending - 100

A & B

No (Charity)

No – government body

Approve

No Charge

No Hospitality

Odyssey International

8 May 2020

Welcome to Ireland Dinner for R+V Versicherunmg.

Destination showcase event for German Insurance Company Dinner and entertainment for incentive showcase of Northern Ireland.

Numbers attending – 250

A&B

Yes, £825 (commercial)

No

Approve

Charge £825

No hospitality

SCONUL

11 June 2020

Conference Dinner– Welcome reception and dinner as part of 3 day conference taking place in Belfast.

Numbers attending – 150

A & B

No

£300 waived due to links with Visit Belfast

Yes, Wine Reception

(linked to Visit Belfast)

Approve

No Charge

Wine Reception

British Association of Forensic Medicine

26 June 2020

Summer meeting of BAFM  – Conference dinner as part of 3 day conference taking place in Titanic Belfast.

Numbers attending – 100

A & B

No

£300 waived due to links with Visit Belfast

Yes, Wine Reception

(linked to Visit Belfast)

Approve

No Charge

Wine Reception