Agenda item

Tenders and Contracts

Minutes:

The Committee:

 

                            i.     approved the public advertisement and acceptance of tenders, as listed in Table 1 below, through the Council’s electronic procurement system;

 

                           ii.     granted delegated authority to the appropriate Director, using pre-agreed criteria, to award the most economically advantageous tender;

 

                          iii.     approved the extensions as detailed in Table 2 below; and

 

                         iv.     agreed to accede to Standing Order 55(b)  - exceptions in relation to those contracts set out within Table 3 below and requested, in terms of the contract for the build and hire of a stand at the Property and Investment Event 2020 (MIPIM, which is supported financially by the private sector), that the report which had been requested previously by the City Growth and Regeneration Committee on the benefits derived from attending MIPIM, should be presented as soon as possible and include details of the contractual arrangements in place for next year’s event.

 

Table 1 - New Tenders

Title of Tender

Senior Responsible Officer

Proposed Contract Duration

T1994 - Tender for the Printing of City Matters Magazine

John Tully

Up to four years

T2000 - Tender for the Provision of Insurance Brokering Services

Ronan Cregan

Up to three years

T1964 - Tender for the Provision of Service Evaluation (up to three years approved in April 2019;Dept. have asked that this be increased to four years)

Alistair Reid

Up to four years

T2001 - Tender for the Provision of Window Cleaning Services

John Walsh

Up to three years

T2004 - Tender for the Provision of Travel Services

Ronan Cregan

Up to five years

T1996 - Tender for the Co-Ordination Design Development Fabrication Instillation and Maintenance of Projects Installation in Castle Street Belfast

Alistair Reid

Up to two years

T1997 - Tender for City centre Connectivity Study 

Alistair Reid

Up to three months

T2003 - Tender for the Development and Delivery of Phase 2 and Phase 3 of the Review of Community Provision

Nigel Grimshaw

Up to two years

T1993 - Tender for the Supply of Gas

Ronan Cregan

Up to five years

T1992 - Tender for the Supply of Electricity

Ronan Cregan

Up to five years

T1991 - Tender for the Management and Sourcing of Energy (Gas and Electricity)

Ronan Cregan

Up to five years

T2005 - Tender for Office Supplies

Ronan Cregan

Up to five years

T2006 -  Tender for the delivery of support to policing and community safety networks across West Belfast to develop effective resolution of local concerns and priorities

Nigel Grimshaw

Up to three years

 

Table 2 - Contract Extension

Title of Tender

Responsible Director

Proposed Extension

T1561 - Tender for the Receipt Stock Control and Delivery of Waste Containers

Nigel Grimshaw

Month by Month until new Contract is in place

 

Table 3 - Direct Award Contracts (Single Tender Action)

Title of Tender

Supplier

Annual Estimate

Hire of Stand at Property and Investment Event 2020

Reed Midem

109,710 Euro

Technical Response to Comments on the Local Development Plan Strategy Growth Scenario

Turley & Edge Analytics

£42,538

Installation, Removal and Management of City Centre Christmas Lights 2019

BCCM

£141,000

 

Supporting documents: