Minutes:
The Committee:
i. approved the public advertisement and acceptance of tenders, as listed in Table 1 below, through the Council’s electronic procurement system;
ii. granted delegated authority to the appropriate Director, using pre-agreed criteria, to award the most economically advantageous tender;
iii. approved the extensions as detailed in Table 2 below; and
iv. agreed to accede to Standing Order 55(b) - exceptions in relation to those contracts set out within Table 3 below and requested, in terms of the contract for the build and hire of a stand at the Property and Investment Event 2020 (MIPIM, which is supported financially by the private sector), that the report which had been requested previously by the City Growth and Regeneration Committee on the benefits derived from attending MIPIM, should be presented as soon as possible and include details of the contractual arrangements in place for next year’s event.
Table 1 - New Tenders
Title of Tender |
Senior Responsible Officer |
Proposed Contract Duration |
T1994 - Tender for the Printing of City Matters Magazine |
John Tully |
Up to four years |
T2000 - Tender for the Provision of Insurance Brokering Services |
Ronan Cregan |
Up to three years |
T1964 - Tender for the Provision of Service Evaluation (up to three years approved in April 2019;Dept. have asked that this be increased to four years) |
Alistair Reid |
Up to four years |
T2001 - Tender for the Provision of Window Cleaning Services |
John Walsh |
Up to three years |
T2004 - Tender for the Provision of Travel Services |
Ronan Cregan |
Up to five years |
T1996 - Tender for the Co-Ordination Design Development Fabrication Instillation and Maintenance of Projects Installation in Castle Street Belfast |
Alistair Reid |
Up to two years |
T1997 - Tender for City centre Connectivity Study |
Alistair Reid |
Up to three months |
T2003 - Tender for the Development and Delivery of Phase 2 and Phase 3 of the Review of Community Provision |
Nigel Grimshaw |
Up to two years |
T1993 - Tender for the Supply of Gas |
Ronan Cregan |
Up to five years |
T1992 - Tender for the Supply of Electricity |
Ronan Cregan |
Up to five years |
T1991 - Tender for the Management and Sourcing of Energy (Gas and Electricity) |
Ronan Cregan |
Up to five years |
T2005 - Tender for Office Supplies |
Ronan Cregan |
Up to five years |
T2006 - Tender for the delivery of support to policing and community safety networks across West Belfast to develop effective resolution of local concerns and priorities |
Nigel Grimshaw |
Up to three years |
Table 2 - Contract Extension
Title of Tender |
Responsible Director |
Proposed Extension |
T1561 - Tender for the Receipt Stock Control and Delivery of Waste Containers |
Nigel Grimshaw |
Month by Month until new Contract is in place |
Table 3 - Direct Award Contracts (Single Tender Action)
Title of Tender |
Supplier |
Annual Estimate |
Hire of Stand at Property and Investment Event 2020 |
Reed Midem |
109,710 Euro |
Technical Response to Comments on the Local Development Plan Strategy Growth Scenario |
Turley & Edge Analytics |
£42,538 |
Installation, Removal and Management of City Centre Christmas Lights 2019 |
BCCM |
£141,000 |
Supporting documents: