Agenda item

Requests for use of the City Hall and the provision of Hospitality

Meeting of Strategic Policy and Resources Committee, Friday, 22nd November, 2019 9.30 am (Item 9a)

Minutes:

The Committee approved the recommendations made in respect of applications received up to 11th November, 2019, as set out in the undernoted appendix:

NAME OF ORGANISATION	FUNCTION DATE	FUNCTION DESCRIPTION	CRITERIA MET	ROOM CHARGE	HOSPITALITY OFFERED	CIVIC HQ RECOMMEND
2019 EVENTS
Visit Belfast	22 November 2019	Cruise Industry Networking Breakfast - network event for Cruise ship shore excursion companies to boost cruise visitors into the City. Numbers attending – 90-100	A & B	No £115 waived due to links with Visit Belfast	No Hospitality	Approved by Delegated Authority Approve No Charge No hospitality
Bal Feirste	14 December 2019	French Bal Dance Celebration – local community group dance celebration and show-case event. Numbers attending – 50 -100	B & D	No (Community, Not for Profit)	No Hospitality	Approved by Delegated Authority Approve No Charge No hospitality
North Belfast Area Learning Community	15 December 2019	Post 16 Cross Community Workshop on Resilience – event to promote cross community engagement and education for post primary students in Belfast. Numbers attending – 170	C	No (Community)	No Hospitality	Approved by Delegated Authority Approve No Charge No hospitality
2020 EVENTS
Malaysia Students Society of Northern Ireland	29 February 2020	Malaysian Night 2020 – Annual cultural celebration and dinner for the Malaysian community in Belfast. Numbers attending – 300	C & D	No (Community)	No Hospitality	Approve No Charge No hospitality
Self Help Africa	19 March 2020	Launch of Twinning Programme for NI with the Teso Region of Uganda – Launch event for the twinning of NI with Teso region to celebrate similarities. Numbers attending – 100	C & D	No (Charity)	Yes, Tea Coffee and Biscuits	Approve No Charge Tea and Coffee Reception
Ulster Society of Rugby Football Referees	18 April 2020	70^th Anniversary Dinner – celebration dinner to mark 70^th anniversary of the Society. Numbers attending – 150	C	No (Community, Not for Profit)	Yes, Wine Reception (celebrating significant anniversary)	Approve No Charge Wine Reception
British Institute of Cleaning Science	28 August 2020	Cleaning Operative of the Year Awards – awards ceremony celebrating excellent industry standards in the province. Numbers attending – 100	B & C	Charge £115	No Hospitality	Approve Charge £115 No hospitality
Belfast Central Mission	1 September 2020	130^th Anniversary Celebration – celebration event to mark 130^th anniversary of the organisation in Belfast. Numbers attending – 120	C & D	No (Charity)	Yes, Tea Coffee and Biscuits	Approve No Charge Tea and Coffee Reception
UACES	7 September 2020	50^th Annual Conference Drinks Reception – welcome reception linked to conference celebrating 50^th taking place in Queen’s University. Numbers attending – 400	A & B	No £300 waived due to links with Visit Belfast	Yes, Wine Reception (celebrating significant anniversary)	Approve No Charge Wine Reception
European Institute for Advanced Studies in Management	8 September 2020	Welcome Reception for the 11^th International EIASM Public Sector Conference – welcome reception linked to conference taking place in Queen’s University. Numbers attending –150	A & B	No £300 waived due to links with Visit Belfast	No Hospitality	Approve No Charge No hospitality
Land and Property Services	14 September 2020	47^th Annual Registrars of Title Conference Dinner – dinner linked to national conference taking place in Belfast. Numbers attending –50	A & B	No £300 waived due to links with Visit Belfast	No Hospitality	Approve No Charge No hospitality
British Association for Cardiovascular Prevention and Rehabilitation	30 September 2020	Annual Conference Reception – welcome reception linked to national conference taking place in Belfast. Numbers attending –100	A & B	No £300 waived due to links with Visit Belfast	No Hospitality	Approve No Charge No hospitality
CAMHS, Belfast Health and Social Care Trust	9 October 2020	CAMHS Service Improvement Celebration for Young People – celebration event for young people contributing to the success of the organisation. Numbers attending –150	C	Charge £115 Public Sector	No Hospitality	Approve Charge £115 No hospitality
Association of Upper Gastrointestinal Surgeons of Great Britain and Ireland	15 October 2020	UGI 2020 conference Gala Dinner – dinner linked to national conference taking place in Belfast. Numbers attending 300 -400	A & B	No (Charity)	No Hospitality	Approve No Charge No hospitality
Aisling Events	16 October 2020	Belfast Homecoming Ambassador Banquet – celebration event to recognise those living abroad who have contributed to the Belfast economy. Numbers attending 300	C	Charge £825	No Hospitality	Approve Charge £825 No hospitality
2021 EVENTS
Girls’ Brigade	14 May 2021	Queen’s Award Presentation Ceremony – awards event to celebrate the young people who have completed the Queen’s Award. Numbers attending – 300 - 350	C & D	No (Charity)	No Hospitality	Approve No Charge No hospitality

Supporting documents: