Agenda item

Update on Contracts

Meeting of Strategic Policy and Resources Committee, Friday, 19th March, 2021 9.30 am (Item 33.)

Minutes:

The Committee:

· approved the public advertisement of tenders, in line with Standing Order 37a, as detailed in Table 1 below;

· approved the award of Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 2 below;

· approved the modification of the contract term, in line with Standing Order 37a, as detailed in Table 3 below; and

· noted the award of retrospective Single Tender Actions, in line with Standard Order 55 exceptions, as detailed in Table 4 below.

Table 1 - Competitive Tenders

Title of Tender	Proposed Contract Duration	Estimated Total Contract Value	SRO	Short description of goods / services
Tender for advanced expert knowledge and support in the event of IT security incident	up to 3 years	£60,000	R Cregan	Direct support of security appliances with direct connection to suppliers. In hours on call assistance and on-site support for security issues/incidents
Tender for the provision of 1100L euro bins and castors	one off purchase	£70,490	S Toland / R Black	Provision of 1100L euro bins & castors for commercial waste
Tender for the provision of laptops, docking stations and other IT peripherals	up to 1 year	£500,000	R Cregan	New devices and other peripherals to facilitate home working and replacement devices as per regular business as usual replacement cycle
Tender for the provision of dog kennelling facilities and related services	up to 4 years	£144,000	S Toland / R Black	Requirement to ensure council’s obligations under the “the Dogs (N.I.) Order 1983.”
Belfast Safer Homes scheme including: home safety checks; equipment delivery; repairs; security assessments; security equipment fitting	up to 5 years	£500,000	S Toland	This is a joint project delivered in partnership with PCSP, BCC Older People budget (£20K) and external PHA funding. This is a health and wellbeing project which assists the Council in meeting is targets to address issues faced by older people in our community.

Table 2 - Single Tender Actions

Title	Total Value	SRO	Supplier
Contract for the Information @ Work document management system	£105,000	R Cregan	Northgate PS
Contract for the support and maintenance and perpetual licences for the Housing Benefit system for NIHE (include recent legislation changes)	£856,800	R Cregan	Northgate PS
Contract for the NI Land & Property Services agreement	£150,000	R Cregan	Land and Property Services (LPS) NI
Contract for the Microsoft Premier Support	£180,000	R Cregan	Microsoft
Contract for the maintenance and support for SAP, SRM & VIM until financial systems replacement	£70,730	R Cregan	HCL Technologies
Contract for Clockwise System until replacement in HR/Payroll/T&A project implementation	£56,162	R Cregan	Softworks
Contract extension for 6 months for the removal, transportation and emptying of skips and hook lift containers (T1430 contract) to ensure ongoing service delivery whilst a formal procurement exercise is completed	£150,000	S Toland / R Black	Avenue Recycling
Contract extension for 9 months for the collection, storage, retrieval and destruction of office records (T629a contract) to ensure ongoing service delivery whilst a formal procurement exercise is completed	£42,000	J Walsh	Morgan Document Security
Contract extension for 2 years for £3.85m for the recycling collection service from 58,000 households on a weekly basis (T1200 contract) to ensure ongoing service delivery whilst economic appraisal of service is completed and a subsequent procurement exercise run.	£3.85m	S Toland / R Black	Bryson Recycling

Table 3 - Modification to Contract Term

Title of Contract

Supplier

Modification

SRO

Outline business case support for the Belfast Region City Deal Digital Pillar programme (T2042)

PWC

6 month extension.

R Cregan

Table 4 - Retrospective Single Tender Actions

Title of Contract	Duration	Value	SRO	Supplier
Contract for the maintenance and support for eSourcing NI procurement system	up to 1 year	£31,799	R Cregan	Bravo Solutions

Supporting documents: