Agenda item

Update on Contracts

Meeting of Hybrid Meeting, Strategic Policy and Resources Committee, Friday, 22nd October, 2021 9.30 am (Item 33.)

Minutes:

The Committee:

· approved the public advertisement of tenders as per Standing Order 37a, as detailed in Table 1 below;

· approved the award of Single Tender Actions in line with Standing Order 55 exceptions, as detailed in Table 2 below;

· approved the modification of the contract as per Standing Order 37a, as detailed in Table 3 below; and

· noted the award of retrospective Single Tender Actions in line with Standing Order 55 exceptions, as detailed in Table 4 below.

Table 1: Competitive Tenders

Title of Tender	Proposed Contract Duration	Estimated Total Contract Value	SRO	Short description of goods / services
The appointment of delivery agent(s) to provide technical support, advice and research and economic analysis support service as part of Belfast Labour Market partnership	Up to 4 years 6 months	£225,000	A Reid	The purpose of the partnership is to make employability and skills interventions more effective and support an inclusive approach to growth in the city.
The appointment of delivery agent for Gateway to Choices service as part of Belfast Labour Market partnership.	Up to 4 years 6 months	£800,000	A Reid	The purpose of the partnership is to make employability and skills interventions more effective and support an inclusive approach to growth in the city.
Appointment of delivery agent to ensure the delivery of Pathway to Enterprise Programme	Up to 3 years	£200,000	A Reid	The programme will support those who are economically inactive/those who are out of work to start a business or build skills to enter employment.
Replacement of the sports floor at Belvoir Activity Centre & Cregagh Youth & Community Centre	Up to 4 weeks	£40,000	S Grimes	Included in planned maintenance programme 2021. Back logged work.
Replacement Palo Alto Firewalls	Up to 3 year	£203,000	R Cregan	The procurement and commissioning of 2 new Palo Alto Firewalls, with the redesign of the council’s IT Network Topology including moving from a duel to a single skin firewall
Multi supplier framework for external support services to deliver the Renewed Ambition Programme ‘RAP’	Up to 4 years	Up to £1,000,000	A Reid	External support is required to assist with delivering RAP moving forward, including assisting with securing sponsorship, stakeholder management and engagement, programme development and delivery. The overall cost of delivering RAP will be covered by a programme budget raised from private and public sector partners, which includes a BCC contribution of £80,000 for the 2022 programme. It is anticipated that external funding will form the majority of this overall budget.

Table 2: Single Tender Actions

Title	Total Value	SRO	Supplier
Cloud based Content Management System (CMS) to manage content which will be displayed via screens and workstations at the new City Cemetery visitor centre	£42,000	S Grimes	Legato
The implementation of a centralised Uninterruptable Power Supply (UPS) to protect IT equipment from power outages and spokes in the Cecil Ward Building	£39,139	R Cregan	Black Box Network Services
To provide a detailed carbon reduction plan (mini stern) for the Belfast Region	£45,000	J Tully	Professor Andy Gouldson Leeds University

Table 3: Modification to Contract

Title of Contract	Duration	Modification	SRO	Supplier
T1862 - Peace IV Young Advocates	Up to 3 years 5 months	Additional 4 months	S Toland / R Black	Cooperation Ireland
T1858a Peace IV Connecting Communities	Up to 3 years 2 months	Additional 3 months	S Toland / R Black	NI Alternatives Limited

Table 4: Retrospective Single Tender Actions

Title of Contract	Duration	Value	SRO	Supplier
T2070 - Bus internal & external advertising	Up to 18 months	£140,000	J Tully	Global Outdoor
T2071 - Advertising at bus stops	Up to 18 months	£140,000	J Tully	Clear Channel
The provision of de-icing and snow-clearance services (including outdoor cleaning activities)	Up to 6 months	£120,000	S Toland / R Black	Patterson Outdoor Cleaning Solutions
Re-roofing Smithfield Market rear car park elevation	Up to 4 weeks	£37,400	S Grimes	Robinsons Roofing Ltd

Supporting documents: