Agenda item

Update on Contracts

Minutes:

            The Committee:

 

·        approved the public advertisement of tenders, as per Standing Order 37a, as detailed in Table 1 below;

 

·        approved the award of Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 2 below; and

 

·        noted the award of retrospective Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 3 below.

 

 

Table 1: Competitive Tenders

Title of Tender

Proposed Contract Duration

Estimated Total Contract Value

SRO

Short description of goods / services

Provision of press and media photography services

Up to 3 years

£90,000

J Tully

The Council has an ongoing requirement for press and media photography as part of our marcomms delivery on behalf of the Council.

Patching (security installations and updates) of non-Microsoft packages

Up to 3 years

£34,000

R Cregan

To patch/install non-Microsoft packages. This keeps consistent support versions across our environment. DNS reputation checking helps prevent any malware calling back to control sites.

Laptops, docking stations and other peripherals

Up to 1 year

£500,000

R Cregan

New devices to facilitate hybrid working and replacement devices as per regular business as usual replacement cycle.

Purchase of new printers as old printers at various council sites become EOL and associated copy charges

Up to 1 year

£100,000

R Cregan

Approx. 80 printers are approaching end of life ‘EOL’ stage in 2022.  If they break it may not be possible to get parts and they may need to be replaced. Replacement will be done on an ad-hoc basis.

Copy charges for existing multi-function printers

Up to 1 year

£100,000

R Cregan

Payment of copy charges for existing multi-function printers.  Printers should be EOL but with limited used over the past 2 years should last longer and so a new contract is not being purchased yet.

Outdoor maintenance services

Up to 5 years

£1,250,000

S Toland

Delivery of de-icing and snow-clearance services during the winter months (Primary service) – includes C&NS sites (Parks, Leisure Centres, Waste sites, depots etc) and car parks (managed by Physical Programmes). Includes other outdoor maintenance activities to support in house operations i.e. power washing and street cleaning services, roof and guttering clearing and cleaning and any other specialist outdoor maintenance services required.

Consultancy Support for permanent recruitment of Business Support Clerks

Up to 1 year

£100,000

J Tully

Due to a recent significant increase in recruitment requirements within the Council. The external support will help clear the backlog of recruitment required.

Integrated Design Team to provide design development services to support the DfC Covid 19 Revitalisation Programme, – Supporting Vibrant Business Destinations

Up to 20 months

£60,000

J Greer

The Integrated Design Team will work with grant recipients to develop concept and technical designs, to provide advice regarding statutory approvals, procurement and delivery.

 

Table 2: Single Tender Actions

Title

Duration

Value

SRO

Supplier

Requirement for 1 x temporary Environmental Health Officer required for 24hr shift rota cover for essential service delivery within the Port Health service

(fully funded)

Up to 6 months

£50,000

S Toland/

R Crozier

Hays Recruitment

 

Table 3: Retrospective Single Tender Actions

Title of Contract

Duration

Value

SRO

Supplier

Support for trade mission to SXSW for local creative businesses, support for music businesses and place positioning as outlined in the UNESCO City of Music designation

(fully funded)

Up to 3 months

£57,000

J Greer

Score Draw Music Ltd

Supplier required to develop and deliver a Queens Jubilee fund to support constituted charitable organisations within the BCC local government boundary

Up to 7 months

£110,000

S Toland/

R Crozier

Community Foundation NI

Deliver a largescale outdoor event at Titanic Slipways called Cristal Palace - 2 Royal Ave

(fully funded)

Up to 2 months

£60,000

J Greer

Belfast International Arts Festival

 

 

Supporting documents: