Agenda item
Minutes:
The Committee adopted the recommendations in respect of those applications received up to 9thJune, as set out below:
|
NAME OF ORGANISATION |
FUNCTION DATE |
FUNCTION DESCRIPTION |
CRITERIA MET |
ROOM CHARGE |
HOSPITALITY OFFERED |
CIVIC HQ RECOMMEND |
|
Special Olympics Ulster |
24 July 2023 |
Welcome Reception after World Summer Games 2023 to celebrate the athletes and their achievements.
Numbers attending 150
|
C |
No charge as charity |
Yes, Drinks reception as sporting achievement |
Approve No Charge Drinks Reception
£500 given to their chosen caterer. |
|
Conradh na Gaeilge |
31 July 2023 |
130 years celebration of Conradh na Gaeilge – reception, entertainment and speeches celebrating this anniversary.
Numbers attending 50 – 100
|
C |
No charge as charity |
Yes, Drinks reception as anniversary |
Approve No Charge Drinks Reception
£500 given to their chosen caterer. |
|
Belfast One BID |
20 August 2023 |
Belfast One-Way Edit Fashion Show - Reception and showcase of 50 city centre retailers
Numbers attending 350
|
B |
Yes £300 |
No hospitality
|
Approve Charge £300 No hospitality
|
|
TIMCOM (recycling wooden pallets and packing) |
7 September 2023 |
Annual Meeting Drinks Reception and Dinner to enable a networking opportunity for local members to meet with others within the industry from all across the UK as first event in Belfast.
Numbers attending 50 – 100
|
B & D |
No charge as not for profit |
No hospitality
|
Approve No Charge No hospitality
|
|
Action Cancer |
10 October 2023 |
50th Anniversary Celebration lunch for volunteers and work of Action Cancer.
Numbers attending 100
|
C |
No charge as charity |
Yes, Drinks reception as achievement |
Approve No Charge Drinks Reception
£500 given to their chosen caterer. |
|
British Red Cross |
23 October 2023 |
Our Stories – Our Times: Celebration event reflecting on the History of the British Red Cross in Northern Ireland.
Numbers attending 250
|
C |
No charge as charity |
Yes, Drinks reception as achievement |
Approve No Charge Drinks Reception
£500 given to their chosen caterer. |
|
Crusaders Football Club |
25 November 2023 |
Crusaders Football Club 125th Anniversary Celebration- Drinks Reception, Dinner and entertainment.
Numbers attending – 200
|
C & D
|
No Charge as voluntary organisation |
Yes, Wine Reception as significant anniversary
|
Approve No Charge Wine Reception
£500 given to their chosen caterer for wine on arrival |
|
British Council of Northern Ireland |
30 November 2023
|
Mock COP28 The debate engages students from approx. 30 schools in Northern Ireland to debate live and topical COP27 issues through a climate negotiation simulation.
Numbers attending – 130
|
B & D |
No (Charity) |
No |
Recommend to approve, No charge, No hospitality
|
|
2024 EVENTS |
||||||
|
International Conference on Integrated Care
|
23 April 2024 |
Conference Gala dinner forguests attending their 3 day congress taking place in ICC
Numbers attending – 350
|
A &B |
No (Waiver as linked to Visit Belfast)
|
No hospitality
|
Approve No Charge No hospitality
|
|
Young Enterprise NI |
25 April 2024 |
YEA NI Awards 2024 Drinks reception, dinner and Awards Ceremony to celebrate the achievements of people across NI who completed YE Programmes.
Numbers attending – 300
|
C |
No (Charity) |
Approve No Charge No hospitality
|
Approve No Charge No hospitality
|
|
1 June 2024 |
Gort na móna GAA Club50th Anniversary Celebration- Drinks Reception, Dinner and entertainment.
Numbers attending – 320 |
C & D
|
No Charge as voluntary organisation |
Yes, Wine Reception as significant anniversary
|
Approve No Charge Wine Reception
£500 given to their chosen caterer for wine on arrival |
|
|
Moloney and Kelly |
13 September 2024 |
Welcome Dinner for US company Colonial Electric Supply - Drinks Reception, Dinner and Entertainment for company employees who have won a 3 day incentive trip to Ireland.
Numbers attending – 320 |
A &B |
Charge £825 |
No hospitality
|
Approve Charge £825 No hospitality
|
|
Irish Society of Surgical Pathology |
4 October 2024 |
Conference Gala dinner for delegates attending their 3-day conference taking place in QUB.
Numbers attending – 120 |
A &B |
Charge £825 |
No hospitality
|
Approve Charge £825 No hospitality
|
|
BSSH (British Society for Surgery of the Hand)
|
14 November 2024 |
BSSH Autumn Scientific Meeting – Dinner forguests attending their 2 day congress taking place in ICC
Numbers attending - 230
|
A &B |
No (Waiver as linked to Visit Belfast)
|
No hospitality
|
Approve No Charge No hospitality
|
Supporting documents:
-
Requests for the use of the City Hall and the Provision of Hospitality, item 45.
PDF 161 KB -
List of Functions, item 45.
PDF 571 KB