Agenda item

Requests for use of the City Hall and the provision of Hospitality

Minutes:

The Committee adopted the recommendations in respect of those applications received up to 9th October, as set out below:

 

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

HOSPITALITY

OFFERED

CIVIC HQ RECOMMEND

2023 EVENTS

Queen University Student Law Society

15 December 2023

QUB Student Law Society 85th Anniversary Celebration- Drinks Reception, Dinner and entertainment.

 

Numbers attending – 175

C & D

 

No Charge as charity as voluntary group

Yes,

Wine Reception as significant anniversary               

 

Approve

No Charge

Wine Reception

 

£500 given to their chosen caterer for wine on arrival

2024 EVENTS

OMNI

(Organisation of Malayalees in Northern Ireland)

6 January 2024 

PONNONAM 2023 - A Cultural dinner and entertainment programme to celebrate New Year.

 

Numbers attending 400

 

D

No charge as community group

Yes,

Soft drinks reception. 

Approve

No Charge

Soft Drink Reception

 

£500 given to their chosen caterer.

Confucius Institute at Ulster University

23 February 2024

Chinese Year celebration – Year of the Dragon – cultural event of

speeches, prize giving and a range of musical / dance performances.

 

Numbers attending - 200

B & C

Charge £300

as not charity or voluntary  

No hospitality

 

Approve

Charge £300

No hospitality

 

Lough View Integrated Primary School

19 April 2024

Celebrating 30 Years of Lough View IPS

Drinks Reception, Dinner and entertainment.

 

Numbers attending – 200

 

C & D

 

No charge as school 

Yes,

Wine Reception as significant anniversary               

 

Approve

No Charge

Wine Reception

 

£500 given to their chosen caterer for wine on arrival

Electronic & Security Services Limited (ESS)

 

20 April 2024

ESS 50th Anniversary Celebrations- Drinks Reception, Dinner, and entertainment.

 

Numbers attending – 120

 

C & D

 

Charge as £825

as commercial company 

Yes,

Wine Reception as significant anniversary               

 

Approve

Charge £825

Wine Reception

 

£500 given to their chosen caterer for wine on arrival

Queens University

2 July 204

International Conference on Population Geographies Dinner Reception

forguests attending their 3-day conference taking place in QUB

 

Numbers attending – 160

A &B

No

(Waiver as linked to Visit Belfast)

 

No hospitality

 

Approve

No Charge

No hospitality

 

2025 EVENTS

Girls' Brigade

Northern Ireland

16 May 2025

Queen’s Award Presentation Ceremony

to girls who’ve been

actively involved in

their communities

and initiative in

completing tasks

and developing their educational skills. The Queen’s Award is the highest award a girl can attain in Girls’ Brigade.

 

Numbers attending – 160

C & D

 

No charge as charity 

Yes,

Tea and coffee Reception as significant anniversary               

 

Approve

No Charge

Tea and Coffee Reception

 

£500 given to their chosen caterer for wine on arrival

The Royal College of Anaesthetists (RCoA)

 

 

21 May 2025

RCoA Annual Dinner

Dinner and entertainment forguests attending their 3 day congress taking place in ICC

 

Numbers attending - 100

 

A &B

No

(Waiver as linked to Visit Belfast)

 

No hospitality

 

Approve

No Charge

No hospitality

 

 

The Committee approved an additional request for the use of the City Hall and the provision of hospitality for an event on 19th November to mark the annual World Day of Remembrance for Road Traffic Victims.

 

Supporting documents: