Agenda item

Contracts

Minutes:

            The Committee:

 

·        approved the public advertisement of tenders as per Standing Order 37a detailed in Appendix 1 (Table 1):

·        approved the award of Single Tender Actions in line with Standing Order 55 exceptions as detailed in Appendix 1 (Table 2);

·        approved the modification of the contract as per Standing Order 37a detailed in Appendix 1 (Table 3); and

·        approved Contracts awarded by Arc 21 on behalf of the Council (Table 3):

 

Table 1: Competitive Tenders

 

Title of Tender

Proposed Contract Duration

Est. Max Contract Value

SRO

Short description of goods / services

Procurement of a contractor to provide tours and operate the visitor centre in City Cemetery

Up to 3 years

£195,000

S Toland

 

To fulfil objectives and outcomes set by the Heritage funded restoration project for City Cemetery

Commvault Cloud Backup & Recovery for Microsoft 365 Enterprise

Up to 3 years

£90,000

P Gribben

 

To provide backup and recovery capabilities for the council’s Microsoft 365 data

Provision of colourful floats, professional performers, costume hire and design, musicians and community engagement workshops in the St Patrick’s Day Parade 2025

Up to 3 years

£285,000

J Greer

 

To successfully curate and deliver the 2025 St Patrick’s Day parade in Belfast with option to extend the contract up to a further 2 years if 2025 proves successful. 

Provision of a city centre music festival / programme over the St Patrick’s Celebrations period.

Up to 3 years

£270,000

J Greer

 

There is a requirement of a city centre music festival / programme over the St Patrick’s Celebrations period 2025 to increase dwell time during the festivities beyond the Parade element. Option to extend up to a further 2 years if 2025 proves successful. 

 

 

Table 2: Single Tender Actions

 

Title

Duration

Est. Max Contract Value

SRO

Description

Supplier

STA Reason Code

Art of Reconciliation for Belfast 2024

Up to 4 months

£50,000

J Greer

 

BCC is delivering a number of direct commissions that align key strategic objectives and programme delivery.  Féile an Phobail, in partnership with Belfast International Arts Festival and East Side Arts presents an International story of art and reconciliation, exploring locally international experiences of the transformative role of the arts in dealing with complex issues around legacy, conflict and reconciliation.

Feile an Phobail

 

 

 

 

 

 

2

 

 

Table 3: Modification to Contract

 

Title of Contract

Duration

Modification

SRO

Description

Supplier

T1939 - Routine inspection, maintenance and repairs of roll-on/roll-off containers and static compactors

Lot 1 - Inspection, Repair and Maintenance of Roll-on/Roll-off Containers

Lot 2 – Inspection, Repair and Maintenance of Static Compactors

Up to 4 years

Additional 4 month and £30,000

D Sales

 

Currently finalising a procurement for the purchase of new skips and compactors and the outcome of that procurement will have an impact on the specification and requirements for this tender process depending on the type of equipment that is purchased.

Lot 1 - MacNabb Bros Waste Management

Lot 2 - Benagh Engineering and Motor Works Ltd

 

 

Table 4: Contracts awarded by Arc 21 on behalf of the Council  

 

Title of Contract

Duration

Estimated Value

SRO

Description

Supplier

Receipt, Processing, Treatment, Recycling and Disposal of Street Sweepings Waste: Lot 1

Up to 7 years

£2.03m (est. if full 7 years was utilised)

D Sales

 

Contract for the acceptance and processing of street sweeping waste. The contract includes obligations to recycle waste and to report key performance information and details of all final destinations for the outputs after processing.

Contract managed by arc 21

 

STA/ Direct Award Reasons

Reason Code

Reasons in line with Public Contact Regulations

1

No response following advertised procurement exercise

2

Creation or acquisition of a unique work of art or artistic performance

3

Competition is absent for technical reasons (no reasonable substitute exists)

4

The protection of exclusive rights, including intellectual property rights

5

Extreme urgency brought about by events unforeseeable by BCC, the time limits for a procurement cannot be complied with.

6

Products manufactured purely for the purpose of research, experimentation, study or development

7

Additional deliveries which are intended either as a partial or extended replacement of supplies or installations where a change of supplier would result in supplies of different technical characteristics causing incompatibility or disproportionate technical difficulties in operation and maintenance

8

Supplies quoted and purchased on a commodity market

9

Supplies or services on particularly time-limited advantageous terms e.g. supplier winding up its business activities

10

New works and services consisting of the repetition of similar works or services, provided that the possibility of a direct award is disclosed during the original tender process

11

Other – Reason not in line with Public Contract Regulations (PCR 2015)

 

Supporting documents: