Agenda item

Title of Tender

Proposed Contract Duration

Est. Max Contract Value

SRO

Short description of goods / services

Provision of email filtering service

Up to 3 years

£57,000

P Gribben

To reduce phishing and spam attacks and also virus scanning of attachments, therefore reducing the probability of an email cyber-attack.

Concession contract for the Stables Café at Sir Thomas and Lady Dixon Park.

Up to 5 years

Income based contract

D Sales

Concession contract for the catering operations and management of the Stables Café at Sir Thomas and Lady Dixon Park.

Estimated annual revenue of £240,000 pa

Supply of line marking products and equipment

Up to 4 years

£156,000

D Sales

To support operational teams with pitch line marking.

VMWare support contract renewal

Up to 3 years

£120,000

S McNicholl

Support contract for VMWare products that host council’s virtual server infrastructure

Demolition of dangerous buildings in Belfast

Up to 5 years

£200,000

D Martin

The safe and competent demolition of unsafe commercial, industrial, and residential properties, carrying out repairs to properties following demolition or to ensure that a safe environment is maintained and controlled around or within existing properties.

Repair and make safe historic structures (monuments and walls)

Up to 3 years

£400,000

D Sales

Specialist service to repair and make safe large historic monuments in its cemeteries which have become unstable and unsafe.

 4 x 7.5ton wireless mobile column lifts

One Off Purchase

£50,000

D Sales

The lifts are required to maintain/service/repair BCCs HGV/LGV vehicle fleet, to replace the 30year old static lifts that are beyond economical repair

Strategic Assessment and Action Planning - Specialist and technical support for the Belfast Policing and Community Safety Partnership

Up to 5 years

£180,000

D Sales

Proposed 5-year contract would align with the 2025/2028 strategic plan period and take the learning into the next process.  This Contractor would deliver the 2029/2031 Strategic Assessment and 2031/2032 Action Plan.

Benchmarking tool to support a new Entrepreneurship Support Service (ESS)

Approved SP&R March 2024.  Duration and value have been revised.

Up to 3 years

£106,000

D Martin

Belfast City Council is acting on behalf of the 11 Northern Ireland Councils to appoint a contractor to deliver a benchmarking tool to support a new Entrepreneurship Support Service (ESS). This tool will be used to enable new NI business owners to assess their progress against sector trends, to enable comparisons with business peers, provide NI businesses with good practice insights and provide case studies and success stories to help NI businesses to develop.

Hire of vehicles, mobile plant & glass collection vehicles

Up to 5 years

£1,000,000

D Sales

There is an operational requirement to hire small and medium commercial vehicles - up to and including 7.5 Ton GVW and specialized vehicles to meet work demands

Pest control services

Up to 5 years

£700,000

N Largey

To support sites/premises managers across the Council with pest control services required at Council owned sites. These are additional services to what the Council’s internal Pest Contract Unit ‘PCU’ provides.

Consideration was given for the PCU to deliver these services in-house but not considered viable due to resourcing/workload pressures within the PCU and the specialist nature of the pest control services that this tender would cover.

Supply of electricity

Up to 5 years

£20.5m

T Wallace

Supply of electricity for Council properties/ assets

Provision of specialist sponsorship support services

Up to 5 years

£30k *

Income based contract

J Greer

Specialist support services to help the Council maximise income from advertising and sponsorship opportunities across Council assets and events.

* £30k spend value planned for initial scoping work with supplier. Future payments to supplier will be performance based linked to advertising/sponsorship income opportunities they generate i.e. % fee basis.

Analysis and evaluation of city development and regeneration proposals

Up to 18 months

£250,000

T Wallace/ D Martin/

C Reynolds

To appoint a suitably qualified professional consultancy to undertake analysis, evaluation and provide financial assurance, funding advice and due diligence in relation to regeneration proposals involving 3rd parties and alternative funding mechanisms/ vehicles to support development and regeneration proposals.

Title of Contract

Original Contract Duration

Modification

SRO

Description

Supplier

Title of

Contract

T2455 Procurement Advice for City Regeneration

(fully funded)

Up to 1 year

Additional 12 months

C Reynolds

Extension of time to existing contract (no modification to contract value) for procurement advice to deliver competitive dialogue procurements and financial due diligence to assist with addressing sustained housing demand from across the city and unlock regeneration potential across a number of strategic sites.

KPMG

T2455 Procurement Advice for City Regeneration

(fully funded)

T1856 - Provision of a facilities management service at the Mary Peters Track

Up to 6 years

Additional 6 months and £80,024.50

S Leonard

Contract extension required to allow sufficient time for Council to complete stakeholder engagement, as requested by PGL, and allow time to explore alternative management options for the site following the stakeholder engagement.

Athletics NI

T1856 - Provision of a facilities management service at the Mary Peters Track